Team Assistant, Film

Job Description

Netflix is one of the world's leading entertainment services with 283 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

The Role

We are seeking a highly experienced and dynamic Assistant to provide dedicated support to the Director of Film and the London-based Film Team. This role is perfect for a resourceful, proactive, and detail-oriented professional who thrives in a fast-paced environment and can seamlessly navigate shifting priorities.

The ideal candidate is a solution-driven team player who approaches every task with enthusiasm and discretion. This is an excellent opportunity for someone with a passion for film and an affinity for creative and operational excellence.

Specific responsibilities include, but are not limited to:

Executive Support:
• Provide comprehensive support to the Director of Film, including complex calendar management for internal and external meetings and calls.
• Supporting executives by rolling calls.
• Maintain a highly agile approach to accommodating evolving schedules and priorities.

Meeting Coordination:
• Facilitate logistics and technical set-ups for meetings with internal stakeholders and external partners, including high-profile content collaborators.
• Record and distribute meeting notes to relevant parties, ensuring clear communication across the team.

Travel & Expense Management:
• Arrange and coordinate domestic and international travel itineraries, managing bookings, transportation, and accommodations.
• Process travel and expense reports with accuracy and timeliness.

Project & File Management:
• Help maintain submission logs alongside the creative Coordinator.
• Support the team with the preparation of materials such as presentations, documents, and other deliverables.

Collaboration & Cross-Functional Coordination:
• Partner closely with internal Assistants across UCAN, managing time zones seamlessly, in addition to external partners in the UK.
• Act as the team's go-to expert for internal and external tools and systems.

Special Projects:
• Coordinate and oversee ad hoc projects, including partner gifting and event logistics.
• Liaise with talent and stakeholders, maintaining the utmost discretion and professionalism.

Qualifications & Skills:

Proven Expertise:
• Extensive experience as an Executive or Team Assistant in a fast-paced, high-pressure environment, preferably within film, studio, network, or talent agency settings.
• Strong familiarity with the nuances of film production and management.

Core Competencies:
• Exceptional organizational and multitasking skills, with unwavering attention to detail.
• Adept at managing competing priorities and maintaining calm under pressure.
• Ability to work adjusted hours for coordination across time zones (PST), responding promptly to critical matters.

Technical Proficiency:
• Mastery of Google Workspace tools (Docs, Sheets, Slides, and Gmail).
• Confidence in adopting new tools and technologies.

Professional Attributes:
• Passionate about film and content.
• Strong written and verbal communication skills, coupled with a team-oriented mindset.
• Demonstrated ability to handle confidential information with discretion.

Cultural Alignment:
• Enthusiastic about Netflix's unique culture and values, as described in our Culture Memo.

We are an equal opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military service status or disability status.

Jobcode: Reference SBJ-d2jp66-18-217-241-235-42 in your application.