Executive Assistant, Series

Job Description

Executive Assistant, Series, France (12 month contract)

We are seeking an experienced Executive Assistant to support our Vice President of Series to cover parental leave for 12 months. This position is offered as a fixed-term contract. The successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times, and interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who can exercise good judgment and significant initiative

Key responsibilities include, but are not limited to:
• Support the Vice President of Series, France.
• Maintain a high volume, complex calendar, including scheduling meetings, internally and externally, with multiple parties across multiple time zones.
• Aligning with cross-functional partners on meeting agendas.
• Managing a high volume of communication internally and externally, displaying a high level of professionalism.
• Assist with communication and smooth running of the team by scheduling 1:1s and team meetings.
• Process expense reports in a timely manner.
• Coordinate domestic and international travel arrangements.
• Attend and take notes in meetings and circulate pertinent information to the broader team.
• Work collaboratively with administrators and coordinators within the larger Content team and across various functions. (e.g., Physical Production, Post Production, Marketing, Finance, & other internal partners etc.)
• Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport.
• Support with ad hoc projects, including team projects & events, preparing presentations, spreadsheets, etc.
• Coordinate talents/launch gifting and events.

Skills and experience
• 7+ Years experience as an Executive Assistant.
• Team player who can coordinate multiple projects simultaneously within a fast-paced environment.
• Excellent organisational and time management skills.
• Excellent attention to detail.
• Comfortable dealing with confidential or sensitive information.
• Willingness to make informed decisions and think outside of the box.
• Understanding of how to prioritise and respond accordingly.
• Tech-savvy with proficiency in Google suite apps and a high degree of comfort in learning and working with online tools and applications.
• Experience working within the entertainment industry is a plus.
• Fluency in French and English is essential.

Jobcode: Reference SBJ-rb2pzo-18-189-184-208-42 in your application.