Administrative Assistant, Product Discovery and Promotion

Job Description

The Role

We are seeking a Mexico City office-based seasoned career Administrative Assistant to partner with three Directors in the Latam Product Discovery & Promotion Team. This team is globally distributed and culturally diverse, doing foundational work that fuels outputs across the Product org.

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle an array of diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times and strong ability to problem solve. In this global fast-paced, high volume environment, the individual will need to be comfortable operating with ambiguity and autonomy, quick to learn and able to take initiative with good judgment along the way. They will need to focus attention on the culture of the team, and aid in cultivating the connections within the team.

The ideal candidate is someone who can manage an ever-evolving list of tasks and also think strategically about the needs of each leader, the team, and the impacts of our work in the wider org. They are confident & courageous to take a seat at the table but humble & curious about the diversity in experiences held by those around them.

Responsibilities include:
• Frequent & complex calendar management for regionally dispersed Directors which can involve collaborative complex calendaring across time zones and competing schedules
• Frequent international travel planning across Netflix locations
• Large scale global event and onsite planning, sourcing & logistics for up to 100 guests, including office or venue coordination, hotel accommodations, organizing activities & project managing run of show
• Keep leaders and team organized through document management and upkeep
• Partner with other admins on org-wide initiatives
• Project management of recurring team meetings (can include preparing agendas, presentations, materials and post meeting action item coordination)
• Liaise with workplace teams and represent Latam PDP for space planning needs in every office where team sits
• Heavy internal communications
• Create necessary operational efficiencies to keep team running smoothly and effectively
• Relationship building with leaders, cross-functional partners, and other admins
• Maintaining digital communication channels for the team

Qualifications:
• 3-5 years of experience as an administrative professional supporting multiple leaders with globally dispersed teams
• Must have mastery in Google Suite. Preferred working knowledge in Airtable, Canva, Miro, Slack
• Strong written and verbal communication skills
• Fluency in English is required
• High level of discretion and maturity
• Extensive experience within a technology or rapidly-scaling company
• Strong business acumen; able to understand and prioritize according to shifting needs of the business and the just-do work of the day-to-day
• Can organize chaos of competing opinions, priorities, and last-minute changes
• Event planning experience is necessary
• Ability to travel domestically and internationally for team offsites & events

We are an equal opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military service status or disability status.

Jobcode: Reference SBJ-rj3vb1-3-129-195-254-42 in your application.