Administrative Assistant, Business & Legal Affairs

Job Description

Administrative Assistant, UK Business & Legal Affairs - FTC

Netflix is seeking a London-based Administrative Assistant to support several executives in the UK Business and Legal Affairs Team (Scripted Series and Film).

The successful candidate will be proactive, quick-thinking, flexible, and able to juggle multiple responsibilities with unwavering attention to detail.

This team works at a fast-pace and we need someone who can not only be great in their day to day work but can identify opportunities to make the overall team more organised and efficient.
Our ideal candidate is curious, resourceful, demonstrates initiative and exercises good judgement. The team works with colleagues spread across several countries and time zones and with many cross-functional partners, so a high level of organisation is a must.

Duties and Responsibilities (include but not limited to)
• Maintain calendars for 3 - 4 Directors including scheduling and confirming large cross-functional, internal & external meetings across multiple time zones.
• Creation of agendas, rotas, documents & linking out in diary invites ahead of meetings.
• Attend key team meetings / cross functional meetings, compile meeting notes and track participant actions, reminders and deadlines.
• Coordinate travel arrangements, both domestically and internationally.
• Administrative duties around processing travel and expense reports.
• Create/Assisting in presentations and slides
• Liaising and working with cross-functional partners and Administrative Assistants across the business
• Assist with onboarding new hires to the team, including managing logistics with the N-Tech & HR teams, creating onboarding documents for new starters, assisting with 1:1 intro meetings and setting them up with training sessions and cross-functional meetings.
• Participation / contribution to meetings for the UK, EMEA and Global Netflix Assistant networks.
• Support the broader UK BLA Team by updating the internal dashboards/Airtables, documents and across different logistic and organisational challenges as and when needed.
• Upload documents & contracts within DocuSign for internal & external stakeholders to sign. Filing fully executed copies in relevant folders within the Legal Drive, and sharing with stakeholders where necessary.
• Organise team social events.
• Coordinate various internal & external events/off-sites/ external meetings.
• Coordinate / collaborate with other assistants and teams across Netflix (all Content Legal admins chip in on team-wide events & meetings).
• Occasional holiday cover for the other BLA Admin Assistant

Requirements/Qualifications
• Strong written and verbal communication skills and the ability to switch easily between tasks
• Ability to adapt work approach across diverse cultures and time zones
• Ability to quickly and efficiently use and learn Netflix technology platforms and software (including Google Mail & Apps)
• Experience as an administrative or executive assistant supporting multiple executives
• Experience supporting Business & Legal Affairs executives and/or an understanding of needs of Business & Legal Affairs team
• Interest and ability to operate within Netflix culture
• An interest in the entertainment business is highly preferred
• Team-player who can operate in a fast-paced team-oriented setting
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritise and respond accordingly

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military service status, or disability status.

Jobcode: Reference SBJ-d8ek3q-18-117-100-118-42 in your application.