Team Coordinator

Job Description

Responsibilities

Job Description

NBCUniversal is a leader in providing entertainment programming to the US and international marketplaces. Its NBCUniversal Television Distribution division is responsible for the global distribution of NBCUniversal product to all forms of television throughout the world. This includes distribution of current and library theatrical and television product in the pay, free, basic and new media markets.

Sales, Product, Client and Marketing Support
• Prepare product availability reports across all genres of programming including Feature Films, Scripted and Non- Scripted Series, Documentaries, Kids Programming and TV/Film Specials
• Overseeing end to end deal completion including inputting completed deals into internal systems and processing deal amendments, episode updates, payment schedules, film allocation financials and sending through synopsis information and series listings when requested;
• Work closely with a number of internal departments including, marketing team to ensure client support and provision of marketing materials, liaising with finance team regarding payment and billing, working with legal team to ensure contracts are signed and liaising with materials team regarding supply of materials to broadcasters
• Regularly updating the market with programming sell sheets and research information and pro-actively gathering customer programming feedback and recording on programme tracking document
• Liaise with clients with respect to screener/promo access, product queries, and US broadcast air dates
• Assisting and arranging standalone client screenings e.g Tokyo Screenings.

Administrative Support
• Manage overall budget process (royalty, pacing, reporting, updating)
• Manage calendar and coordinate meetings/conference calls for Senior Vice President, Vice President and Sales Manager
• Provide administrative support for various projects including PowerPoint and other presentation materials;
• Process Expense reports, book taxis, for Senior Vice President, Vice President and Sales Manager
• Arrange client events, meetings, general client entertainment (dinners/premieres/gifts etc);
• Perform general clerical duties such as filing, data entry, client list, scanning and photocopying;
• Maintain office records/files;
• Administer, order and track office supplies.

Markets
• Coordinate travel arrangements and schedules for Senior Vice President, Vice President and Sales Manager
• Coordinate and schedule meetings and social events for markets (MIPTV, LA Screenings, MIPCOM and ATF).

The responsibilities associated with this position are not limited to the above description and may be modified at any time.

Qualifications

Requirements/Skills
• Educated to a degree level or equivalent;
• Experience of generating data driven reports;
• Ability to work independently and drive projects through to completion;
• Proactive and solution focused individual with a positive attitude;
• Strong organizational skills: reliable, detail focused, strong sense of initiative with the ability to multitask;
• Able to balance and prioritize a busy workload;
• Great interpersonal skills;
• Proficient in Excel, Word, PowerPoint, Outlook;
• Interested to progress in a TV sales career;
• Must have excellent communication skills including report/letter writing and excellent telephone manner;
• Experience of working in an administrative role;
• Ability to work with confidential and sensitive information in a discrete manner;
• Previous experience within a Sales media environment preferred but not essential;
• Experience/knowledge of TV & Film industries considered advantageous;

Personal Characteristics
• Self-starter - able to 'get things done' without constant recourse to superiors
• Unquestionable integrity and personal values
• Enthusiastic, inquisitive, and driven
• Positive attitude and resilient

Jobcode: Reference SBJ-g4vxjy-13-59-241-124-42 in your application.