Personal Assistant

Job Description

Responsibilities

Company Description

NBCUniversal is one of the world's leading media and entertainment companies in the development, production and marketing of entertainment, news and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group and world renowned theme parks. NBCUniversal is wholly owned by Comcast Corporation.

BUSINESS OVERVIEW

NBCUniversal Hayu, EMEA Networks, & DTC compromises of one of the world's premier entertainment portfolios, delivering quality content and compelling brands to over 175 territories across Europe, the Middle East, Africa, Latin America and Asia Pacific. The channel brands in the portfolio include Universal Channel, SYFY, E! Entertainment Television, 13TH STREET, DIVA, Studio Universal, Universal+, Telemundo, Bravo and DreamWorks. The business also includes our all-reality subscription video-on-demand service, Hayu, which is available in 45 markets globally on a full array of devices (mobile, tablet, laptop & connected TVs) offering tentpole shows such as Vanderpump Rules, Below Deck and Million Dollar Listing.

Job Description

Position Purpose

This role provides proactive administration support to the SVP Marketing, Hayu & DTC and SVP Marketing, EMEA Networks & DTC, enabling them to carry out their roles efficiently and effectively. This role requires being in the London office at least 3 days a week. Key tasks include, but are not limited to, the following activities:

Diary / Travel Management
• Complex diary management: ensure all diaries are managed efficiently and effectively, scheduling meetings, and liaising with other PAs and senior managers
• Organising travel plans: booking all aspects of trips, providing itineraries and suggesting efficient ways of travelling/ planning meetings
• Acting as first point of contact – hosting visitors, liaising with members of the Senior Management Team, etc
• Ensure that all travel expenses are submitted and processed in NBCUniversal T&E system timely and accurately

Team Meetings / Conference / Event Management
• Thinking ahead and planning meeting requirements –ensuring agendas / rooms / IT (including conference calls and teleconference) etc set up
• Co-ordinating and booking meetings/ away days/ lunches/ conferences for internal and external meetings, as required
• Arrange conference meetings which involves choosing venues, coordinating timings and all relevant requirements associated

General PA duties
• Proactively manage all administrative tasks, such as filing, organising gifts, minute taking for team meetings and filling in compliance logs
• Build strong relationships with other PAs in the group, support each other & provide cover during times of annual leave
• Produce PowerPoint presentations as required
• Raise Purchase Orders in line with company requirements
• Liaising with other internal departments, as required
• Provide general team admin support as required
• Updating and managing document databases as required
• Set up new starters through myTechnology and liaise with IT for all equipment needs.
• Working with Events & Communications manager to assist with Internal and External Events e.g. Staff Forums, away days

Qualifications

Qualifications
• Solid experience working at Personal Assistant level. Ideally experience working in an international environment
• Skilled super-user of Microsoft Office, Outlook, Word, Excel, and PowerPoint
• Strong interpersonal skills, able to work with people at all levels in the organisation
• Able to manage multiple stakeholders, strong communication skills & ability to pro-actively prioritise tasks across both line managers' needs
• Can-do attitude, positive, honest, reliable and energising
• Be available and approachable
• Able to plan work on his/her own initiative and to tights deadlines
• Excellent project management skills
• Excellent verbal and written communication
• Strong numerical skills
• Excellent attention to detail
• Self-starter
• General interest in media & content a plus

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants

and employees without regard to race, color, religion, creed, gender, gender identity
or expression, age, national origin or ancestry, citizenship, disability, sexual
orientation, marital status, pregnancy, veteran status, membership in the uniformed

services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran, you have the

right to request a reasonable accommodation if you are unable or limited in your

ability to use or access nbcunicareers.com as a result of your disability. You can

request reasonable accommodations by emailing [email protected].

Jobcode: Reference SBJ-rnqbbm-3-145-73-167-42 in your application.