Executive Assistant

Job Description

Responsibilities

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

At Peacock, we know life is complicated but believe entertainment shouldn't be. We envision a more human streaming experience that embraces the entertainment you love. Backed by 100+ years of NBCUniversal legacy, we know how to entertain. We combine this legacy with an insatiable itch for innovation, embracing the data and technologies that challenge the status quo. Our team is never done obsessing over how best to deliver excellence across television, film, sports, news, and more. 

This ambition is a group effort. As challengers at heart, our secret weapon is our talented team of big thinkers, data-driven drivers of growth and innovation. We start by putting people first, embracing empathy and compassion to create a more dynamic, more fulfilling workplace and a better, more enjoyable product. As a company, we embrace the power of transparency and inclusion. We know the best idea can come from anywhere, so we're committed to creating an organization where we act as one and put ego aside. We are determined to forge the next frontier of streaming through trust, teamwork, and talent.

The Executive Assistant, Marketing is a full-time position in NBCUniversal's Peacock team and will provide administrative support to the SVP, Title Creative & Marketing. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities. This position has visibility to the NBCU Executive Leadership team. Poise, articulate and professional communications are required.

Responsibilities could include, but are not limited to:
• Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars
• Arrange and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, patience and persistence in routinely rescheduling meetings
• Serve as first-line of defense with the high volume of communications of phone and email
• Arrange travel and all accommodations including comprehensive and detailed itineraries
• Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner
• Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
• Coordinate on-boarding and off-boarding employees and consultants, including hardware installation request/repair, space planning, etc.
• Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools
• Create and edit presentations, agendas, spreadsheets, communications, databases, and reports
• Prioritize and track deliverables, manage project timelines, deadlines and requests
• Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates
• Responsible for drafting and editing correspondence
• Manage special projects as designated and assist other department members as necessary and acts as back up for other assistants on team
• Perform other duties as assigned and assist with special projects as needed.

Qualifications

Basic Qualifications:
• Previous experience maintaining executive's phone, calendar, work, and travel schedules using Microsoft Outlook
• Strong interpersonal skills, including a professional phone manner and in-person presence
• Proficient with Microsoft Office programs including Outlook, Word, Excel and Sharepoint with advanced knowledge of PowerPoint
• Ability to work and maintain confidential information
• Experience taking detailed notes and extracting action items
• Ability to understand priorities and adjust meetings and content appropriately

Desired Qualifications:
• Self-starter, who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity
• Adaptable to various competing demands, and demonstrates the highest level of customer service and response
• Superior organizational and administrative skills with ability to multi-task and prioritize work
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Must have professional polish and ability to interface with high level executives
• Highly resourceful team-player, with the ability to also be extremely effective independently

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary Range: $47,500 - $60,000.

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants

and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation,

marital status, pregnancy, veteran status, membership in the uniformed services,

genetic information, or any other basis protected by applicable law.

NBCUniversal will consi

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Jobcode: Reference SBJ-rz79bn-3-22-217-176-42 in your application.