Communications Coordinator

Job Description

Responsibilities

About Universal Studio Group

Universal Studio Group is the umbrella brand that houses NBCUniversal's four television studios: Universal Television, UCP, Universal Television Alternative Studio and Universal International Studios. Collectively, the four premium studio brands produce over 3,000 hours of programming currently airing or streaming around the globe and own one of the largest libraries in the world with over 130,000 episodes of television. Led by Chairman Pearlena Igbokwe, USG collaborates with some of the industry's most visionary storytellers to champion a diverse slate of ambitious, creative and passionate projects. Current hits include Dick Wolf's ''Law & Order,'' ''One Chicago'' and ''FBI''-branded series, Emmy® Award-winning ''Hacks,'' ''The Umbrella Academy,'' ''The Equalizer,'' ''Ted,'' ''Apples Never Fall,'' ''We Are Lady Parts,'' ''The Wall'' and longtime NBC favorite ''Hollywood Game Night.'' Universal Studio Group continues to house some of the greatest contemporary shows in television history, including ''The Office,'' ''Parks and Recreation,'' ''Suits,'' ''The Good Place,'' ''Will & Grace,'' ''Law & Order,'' ''Monk,'' ''Psych,'' ''Friday Night Lights,'' ''Parenthood,'' ''Battlestar Galactica,'' ''House,'' ''Mr. Robot'' and ''Downton Abbey.'' Universal Studio Group is a division of NBCUniversal, one of the world's leading media and entertainment companies.

Job Description

Job Purpose

The Coordinator, Communications will assist in the day-to-day administrative support of the EVP, Global Communications and Marketing for the Universal Studio Group division.

Essential Responsibilities

Provide executive administrative support including but not limited to:
• Answering high volume phones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority
• Heavy calendar scheduling including prioritizing and resolving conflicts and competing demands, and proactively scheduling meetings with internal and external attendees, work with Publicity team to organize small-to-large-scale meetings.
• Book all travel arrangements and reconcile purchasing cards, travel receipts, and expense reports,
• Handle ad hoc office administrative duties for Communications dept (create meeting agendas, set up meeting logistics and tech needs, coordinate catering, office supply orders, submit visitor passes and check-in instructions, prepare internal and external correspondence, creating presentations, etc.)
• Function as administrative liaison to departmental staff, other departments, external vendors and consultants
• Maintain/update press contact database and business contacts
• Assisting with special projects, including research, data collection, and follow-up
• Track, reconcile and file departmental invoices/accounting alongside the manager of corporate communications
• Create coverage reports for key department press releases and announcements; assist in preparing key dates and other departmental reports for review
• Stay on the pulse of industry trends, including relevant social media and breaking news
• Works cross-functionally with teams across the division including marketing, digital, research and programming to provide communications support
• Support Communications team on series campaigns and events as needed
• Maintain standards of strict confidentiality with respect to all matters and documents
• Perform other duties as assigned

Qualifications

Basic Requirements:
• Minimum of 2 years of executive administrative experience supporting senior level executive(s)
• Minimum of 2 years of professional experience with Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook)

Desired Characteristics:
• Experience with Canva or equivalent application such as Storydoc as well as working knowledge of PR coverage tools (i.e. Releasd, Muck Rack, Critical Mention, Cision, etc.)
• Bachelor's degree
• Passion for Public Relations
• Superior organization and ability to meet tight deadlines in a fast-paced environment
• Ability to multitask while handling significant incoming requests.
• Excellent writing skills with attention to detail
• Proactive, highly resourceful, a problem solver, strong external and internal communications skills
• Ability to exercise a high level of discretion in handling confidential and sensitive information
• Ability to work both independently and with a team

Additional Requirements:
• Willingness to travel and work overtime, and on weekends with short notice
• Must be willing to work in Universal City, California
• Must have work authorization to work in the United States
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week, or as needed

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range: $50,000-$60,000

Jobcode: Reference SBJ-gk41qq-3-144-26-77-42 in your application.