Administrative Associate

Job Description

Responsibilities

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal's commitment and how we are making an impact.

Job Description

About Us:

Universal Pictures is a leading global entertainment company that produces and distributes a wide array of films. We strive to create compelling content and experiences that excite and inspire audiences. Our dynamic team is dedicated to pushing creative boundaries and delivering outstanding entertainment worldwide.

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Marketing team at Universal Pictures. The ideal candidate will be responsible for managing calendars, coordinating meetings, and providing administrative support for various projects. This role requires strong communication skills, the ability to handle multiple tasks, and a proactive approach to problem-solving, all within a fast-paced entertainment environment.

Key Responsibilities:
• Calendar Management: Efficiently manage executives' calendars, including scheduling, booking, and confirming meetings; ensuring all necessary participants are informed and prepared.
• Meeting Coordination: Support in planning and executing team meetings, including authorization access for vendors, booking meeting rooms, and prepare virtual connections for all assistants
• Documentation Support: Assist in the preparation and organization of documents and materials for project presentations, including gathering information and creating presentation materials.
• Note-taking: Attend meetings to take accurate notes, track action items, and follow up on deliverables, ensuring accountability and timely progress on projects.
• Action Item Tracking: Monitor and manage action items from meetings, providing reminders and updates to team members to ensure deadlines are met.
• Communication: Serve as a liaison between team members and external contacts, handling inquiries with professionalism and confidentiality.
• Administrative Support: In charge of vendor management process (new vendors set up, POs, payments) & purchase orders generation in SAP for the different Managers.
• Shipping and Logistics. Coordinate shipping logistics for film materials, working closely with shipping providers to ensure timely delivery to theaters.
• Warehouse management. Keep the warehouse clean and organized as well as the inventory of items updated.
• Delivery services and promotional items. In charge of preparing promotional item packages. Coordination with internal services and external delivery suppliers. Request and receipt of promotional items for local providers.

Qualifications

Qualifications:
• Bachelor's degree or equivalent experience preferred; experience in the entertainment industry is a plus.
• Proven experience as an administrative assistant or in a similar supportive role, with a strong understanding of office management procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent verbal and written communication skills, with a keen attention to detail.
• Strong organizational and multitasking abilities, capable of managing competing priorities in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive attitude and problem-solving mindset.

Working Conditions:
• This position may require occasional overtime and flexibility based on project demands.
• The role offers a collaborative work environment, engaging with creative professionals across the organization.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing [email protected].

Jobcode: Reference SBJ-d5vq61-13-58-217-122-42 in your application.