Administrative Assistant

Job Description

Responsibilities

Job Description

The Administrative Assistant will provide administrative support to the SVP, Universal Talent Development and Inclusion (UTD&I).  This role requires attention to detail, solid organizational skills, and the ability to meet deadlines while juggling multiple requests across global operations.  The ideal candidate is detail oriented with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor.

Universal Talent Development & Inclusion (UTD&I) delivers workforce talent strategies across the NBCUniversal Studio Group portfolio as well as Film production crews with the purpose of access and elevating the skills and capabilities of people, while fostering an inclusive work environment. 

Key Responsibilities
• Provide administrative support including management of logistics-heavy complex schedule and coordinating a high volume of meetings with internal and external stakeholders.
• Manage and organize heavy global travel schedule and reconcile associated T&E expenses
• Research and compile preparation material ahead of all scheduled meetings. 
• Organize, execute, and assist with team activities and events (e.g., prep materials, meeting agendas, logistics, post-mortem minutes, etc.).
• Additional duties as assigned

Qualifications
• Minimum 3 years of experience assisting at the executive level
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, SharePoint, Excel, and OneNote) and FileMaker

Desired Characteristics
• Ability to multitask while staying organized and focused
• Solutions oriented thinker with the ability to quickly understand and assess opportunities and/or problems and be able to respond with creative ideas and solutions
• Self starter and motivator who can thrive in both corporate and start-up environments
• Ability to thrive in a fast-paced environment
• Great communication skills, both written and verbal
• Positive, can-do, and whatever it takes attitude!

Hybrid: This position has been designated as hybrid, generally contributing from the office (in Universal City, CA) a minimum of three days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary Range: $47,500 - $60,000.

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Jobcode: Reference SBJ-r1q9px-3-144-71-123-42 in your application.