Administrative Assistant

Job Description

Job Description
The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios.

Essential Responsibilities:
• Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials
• Ensure calendar is up-to-date with latest event & meeting details
• Assist with travel itinerary and confirm any logistics (hotels, flights, meal reservations, etc.)
• Prepare meeting materials including credit/client list, bio, & recent headlines
• Manage all aspects of office gifting including researching, planning, and executing thoughtful gifts for high-profile clients as well as sending greeting cards
• Cover desk & phones of Executive Assistant when needed
• Run (often time-sensitive) errands on and off the lot
• Maintaining Airtable board to track tasks and events
• Interact with across all divisions of NBCU, including production, marketing/publicity, distribution, business affairs, communications, and HR
Qualifications
Basic Requirements:
• Bachelor's degree or higher
• Minimum 1 year of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk
• Minimum 1 year experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint
• Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity
• Candidates must have a valid driver's license and reliable form of transportation

Desired Characteristics:
• High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information
• Extreme attention to detail and organizational skills
• Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules
• Strong sense of urgency
• Ability to take direction from multiple people
• Impeccable communication skills & sound judgement to escalate information to appropriate parties
• Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office
• Understanding & interest in creative industry
Additional:
• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite. Limited nights and weekends are required as well.
• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,000 – 60,000.

Jobcode: Reference SBJ-02v77j-13-59-182-74-42 in your application.