Administrative Analyst

Job Description

Responsibilities

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group,

world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal's commitment and how we are making an impact.

Job Description

This position requires a service-oriented person with a very good eye for details with database and inventory experience to juggle administrative support with managing an inventory of hardware assets deployed on NBC Universal film productions and term deals. Candidate must be able to manage a fast-paced environment with many interruptions. Accuracy is paramount in this position. Must have strong people and service skills and must be able take ownership and work well within a varied and dynamic team. Candidates should expect a challenging yet rewarding environment with many opportunities for learning and growth.

Essential Responsibilities:

Candidate will be responsible for administrative duties as well as inventory database tracking and management of all computer assets deployed to NBC Universal film productions and term deals. Functions, duties, and skills sets of this job include but limited to:
• Administrative support for department VP.
• Manages VP calendar, PSG shared calendar and coordinates scheduling of departmental meetings.
• Responsible for Concur expense reporting and coding for the department.
• Submit and receive purchasing requests and inventory all newly purchased assets.
• Ordering kitchen and office supplies and restocking.
• Maintain and organize all purchasing/spending digital files.
• Database tracking and auditing of fixed all asset computer equipment including but not limited to computers, monitors, printers, accessories, internal components, data center hardware and specialized production workflow hardware.
• Follow up on outstanding assigned equipment and get estimated return dates.
• Follow up with productions regularly on accuracy of information – user and location updates.
• Maintain high equipment recovery rate but process charges for L&D equipment as needed.
• Coordinate all shipping (domestic and international) to production locations including customs manifests and subsequent follow-up paperwork and clearances.
• Process monthly rental billing processing for proper cost allocation.
• Process monthly production flat rate charge processing for proper cost allocation.
• Process accounts payable and research status.
• Update disposition of PSG Assets in ServiceNow.
• Manage RMA/repair records for assets.
• Coordinate disposal process for assets at the end-of-life cycle.
• Maintains organization of PSG stockroom and covers inventory control of secured assets and their assignments to technicians.
• Occasional on-lot pickups and deliveries.
• Assist Account Admin with account management correspondence.
• Assist with office facilities as needed.

Qualifications

Basic Qualification/ Eligibility Requirements:
• IT department requirement that all members need to be tech-savy to some degree, requires computer and internet research proficiency.
• Min 2-year experience working in database software including an understanding of databases work and track data
• Min 2-year inventory management experience, computer hardware tracking experience a plus
• Strong O365 products:
Outlook, Teams, PowerPoint, SharePoint, Excel & Word – more than basic or beginner experience
• Fast typing skills, 10-key a plus
• Strong communication skills both verbal and written
• Strong customer service skills

Desired Characteristics:
• Managing inventory requires strong attention to detail and accuracy as well as an understanding regarding what is being tracked. A good candidate for this position should have some knowledge of computer equipment and accessories and the requirements for tracking these assets.
• Have a solid history of managing an inventory of some sort in a database software, FileMaker pro experience is a plus but not a requirement.
• Experience working in a studio film production environment or similar fast-paced business.
• Ability to adapt, problem-solve and learn at a high rate.
• Must be able to work closely with various staff levels at the studio and on film production.
• Applicant must be able to process requests at a quick rate expecting much change. This job demands a hands-on candidate not afraid of challenging situations.
• Candidate must be dependable as the responsibilities of this job are demanding and constant.
• Patience is a very good characteristic for this position as it requires working with technicians whose focus is not on the accuracy of the inventory but on getting the inventory prepped and shipped. Therefore, this person will be following up on details with staff regularly as well as enforcing organizational efficiency of storage areas.

Additional Requirements:

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range: $60,000-$65,000; not bonus eligible, not long-term incentive eligible.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

Jobcode: Reference SBJ-rb4k4x-3-142-255-103-42 in your application.