Administrative Coordinator

Job Description

We are looking to hire a passionate Administrative Coordinator. The key to success in this role is attention to detail, organized and responsible for the day to day office requirements. An adaptable mindset will be important, due to the ever changing nature of production work.

This is a six-month contract position with a possibility of conversion to full-time employment.

• Education: College/CEGEP

• Experience: 3+ years experience, preferably within the Film/Television industry

Tasks

• Coordinate production schedules / script breakdowns

• Oversee day-to-day office administrative tasks

• Manage petty cash float and expense report

• Manage inventory, ordering, and restocking of supplies

• Coordinate shipments

• Welcome visitors and talent with a high-level of hospitality

• Serve as the primary liaison for building management and maintenance requests
  
  

Computer and technology knowledge

• Google Suite: Email, Docs, Sheets, Drive

• MS Office Suite: Word, Excel

• Calendar management
  
  

Work conditions and physical capabilities

• Fast-paced environment, producing prosthetic and makeup effects for some of the largest productions in Toronto

• Attention to detail is key

• Ability to lift packages, restock supplies

• Due to the type of work we produce, it will be necessary to have a sense of humour and a high tolerance for things that are typically referred to as “gross” when seen on-screen. You will be working with artists who create prosthetics and creature FX - battered and bruised bodies, aliens, replica animals etc. This is not a typical office environment and may not be suitable for everyone.
  
  

Personal suitability

• Client focus

• Dependable / reliable

• Highly confidential

• Great interpersonal skills

• Excellent communication skills: oral and written

• Unflappable spirit

• Willingness to learn and adapt quickly to any issues that may arise

• Team player

Jobcode: Reference SBJ-d5q19e-3-133-136-117-42 in your application.