Talent Coordinator

Job Description

WHO ARE YOU?

Do you enjoy dance music? Do you excel at project coordination and administration? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the administrative space. Is this you? Read on…

THE ROLE

Insomniac Events is seeking a highly motivated and proactive Coordinator to join the Talent Department. The Talent Coordinator will coordinate and facilitate various Talent department functions, tasks, processes and projects. This position reports to the Head of Talent. This is not a remote position and requires to be in office and on site at various event and office locations.

RESPONSIBILITIES
• Monitor and administer all performance contracts
• Ensure that timelines and milestones are followed and met
• Facilitate effective communicate between the various talent agencies, talent department and insomniac counsel
• Support team in maintaining internal database system of offers, talent grids, confirmations and other documents to develop extensive knowledge of and involvement of various processes
• Monitor, maintain and timely update all internal talent buying documents and grids
• Coordinate build and timely distribution of all yearly plans
• Coordinate monitoring of all yearly plan progress and facilitate data input
• Coordinate collating artist performance data
• Coordinate with various event ticket counts
• Coordinate information distribution to all agencies
• Coordinate data organization and management within Notion, Dropbox and other database platforms
• Oversee a variety of administrative tasks including high volume calendar management; resolving expense reports and handling communication correspondence
• Arranging complex and detailed travel plans, itineraries, and agendas
• Liaise with all international partners to help administer and control talent payments
• Execute other day to day tasks and special projects as asigned

QUALIFICATIONS
• 1+ years of experience with project coordination and/or administration
• Experience as an assistant; entertainment industry preferred
• Must be proficient in Microsoft Office Suite, Excel, PowerPoint, Word and Outlook
• Strong communication skills both verbal and written and must be able to actively and attentively listen
• Experience booking high volume travel in the US and Internationally
• Able to adapt quickly to national and international time zones/cultures
• Passion and knowledge of Electronic Dance Music is a must
• Must be motivated with an ''Everything is possible'' attitude
• Must be an active problem solver, instilled with a sense of urgency for projects large and small
• Must have clean criminal and driving record, current license, passport, and car insurance

WORK ENVIRONMENT
• Prolonged periods of sitting at a desk and working on a computer
• Prolonged periods of standing in the warehouse at a mobile desk while tracking trucks
• Must be able to lift up to 20 pounds at times
• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to frequently work and travel to events during evening and weekend hours, as required, to meet deadlines and work events

Applicants for employment in the US must possess work authorization, which does not require sponsorship by Insomniac for a visa.

Hourly Pay Rate Range: $22.00 - $26.00 USD

Jobcode: Reference SBJ-gm7xnx-13-59-69-109-42 in your application.