Promoter Assistant

Job Description

The Role:

We are looking for a highly organized, experienced, motivated individual with dynamic interpersonal skills! This individual will assist Promoters and liaise between departments in day-to-day tasks, concert booking procedures, venue calendar bookings and managing relationships in the live event industry.

Essential Duties & Responsibilities:
• Acts as liaison between colleagues & clients to facilitate work & accomplish objectives in a collaborative effort
• Screens calls and responds to internal and external requests for information and follows through to ensure requested actions are taken or completed
• Establish & manage relationships with industry people – agents, band management, tour managers, labels representatives and venue management
• Prepare Show Offers, Manage Venue Calendars, Route Dates and Tours
• Confirming Shows and distributing the information to Staff and Venue Contacts
• Manage internal documentation using internal booking systems, calendars and ticketing schedules
• Provide support for preparation of grant applications and reporting, as well as special projects as assigned
• Assists with presentations, reports, materials, samples, etc. as needed for meetings and presentations both internal and external
• Work with internal cross-functional departments and external Box Office Personnel
• Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision
• Schedule meetings, conferences and appointments; update calendar.
• Assist in managing various venue calendars
• Make travel arrangements and handle expenses.
• Multitask in a fast-paced environment and remain organized, with attention to detail.
• Performs general office duties (mail, filing, copy, fax)
• Other duties as assigned

Qualifications:
• Must possess exceptional organization, prioritization and multi-tasking skills
• Ability to work in dynamic, fast paced, and deadline driven environment
• Ability to navigate the internet as a communication and research tool
• Professional written and verbal communication skills; ability to build and foster professional relationships with individuals at all levels
• Must have a high level of expertise in MS Office (Outlook, Word, Excel, Powerpoint)
• Possess a strong work ethic with a high sense of responsibility in an ever-changing environment
• Must be able to maintain confidentiality, handle sensitive matters and exercise excellent judgment
• Ability to work well independently and within a team
• Experience in the live music industry is an asset
• Knowledge of the touring and concert industry is an asset
• Post-secondary education in business, music management, PR, communications or related field is an asset
• Must have an avid interest in music, be knowledgeable about artists and genres, and have an overall interest in learning about the music industry

Benefits and Perks - Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Dental and Vision benefits for you and your family, along with Employee Assistant Programs through Modern Health and ComPsych
• YOURSELF: Paid time off policy including holiday closures, and sick time for you and dependents, along with free concert tickets
• WEALTH: RRSP program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and baby bonus, and infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network, gender reassignment support

We thank all applicants for their interest, however, only those chosen for an interview will be contacted.

Physical Requirements/Work Environment

Sitting for extended periods of time at a computer station or work desk; stands and walks throughout the day; occasionally move about inside the office to access file cabinets, office machinery, etc.; uses hands and fingers to operate computers and office equipment for up to 8 hours each day; lifts up to 10 pounds regularly; exposed to typical office environment conditions and noise levels.

Employment Equity

Live Nation Canada strongly supports

This job description is a summary of duties that are expected to be performed. Duties outlined on this job description may not be all-inclusive, and can be modified at any time if requested by management

Jobcode: Reference SBJ-gmbww3-3-147-82-252-42 in your application.