Projects Assistant

Job Description

Projects Assistant (Concert Operations)

Company: DF Concerts and Events

Department: Concert & Event Operations

Location: Glasgow and onsite

Reports to: Head of Concert Operations, although may be directed by Head of Event Operations

Working Hours: 40hrs Monday to Friday, plus some evenings, weekends and public holidays as required by schedule of concerts and events.

Role Description

We have a fantastic opportunity for an ambitious and hardworking Projects Assistant to join our busy Concerts and Events Operations Team on our full portfolio of festivals, concerts and events throughout the year.

This is a vital role within a fast paced and wide reaching department, providing essential administrative and planning support, coordinating with external stakeholders, suppliers, and venues, across a broad spectrum of tasks during the advance planning delivery of our projects.

The department is led by the Director of Concert and Event Operations, supported by the Head of Concert Operations and the Head of Event Operations.

What it's like to work in the Team

We are a small, dynamic team of event professionals who have a passion for producing exciting, well managed, safe and sustainable events for our fans, artists and staff. We collaborate with multiple departments, external suppliers and stakeholders such as local authorities, sponsors and broadcasters; our ability to bring people together and develop strong working relationships is key to our success.
Our team are fun, resilient, hardworking, supportive and committed to delivering to consistently high standards.

Who you are

Competencies / Skills / Knowledge / Experience
• Qualified to Degree or HND Level in Events, Business Management, or a relevant area of study or able to demonstratable experience working in the live music, events or venue management sectors.
• Experienced in managing multiple administrative tasks to a high standard, demonstrating attention to detail and an ability to adapt to changing environments and priorities.
• Experienced in using programmes such as Google Business Suite, Outlook, Microsoft Word, PowerPoint and Excel, with experience in producing high quality documentation.
• Understanding of financial and administrative processes, minuting meetings and updating task management systems.
• Ability to represent the company professionally with stakeholders, suppliers and community in a confident manner.
• A passion for attending concerts, outdoor events and music festivals.

Behaviours

The following attributes determine how the role will be carried out and are required to be a success
• You are by nature consistently organised, supportive, hard-working and flexible.
• You are passionate about producing concise and accurate work with meticulous attention to detail.
• You are a natural problem solver, proactive and are dedicated to learning and developing.
• Your communication manner is professional and effective with a discreet, confidential approach.
• You value contributing to a positive, equal working environment and team culture, willing to support and assist your colleagues.

What the role includes
• Support all aspects of concert and project administration, as directed.
• Collate all necessary specifications, documentation and schedules from on-site suppliers to support project management teams.
• Manage and appropriately share information from an essential and busy production mailbox, essential to the running of the concerts department.
• Support the Head of Concert Operations and Concert Operations Manager during busy concert schedules.
• This can involve working extended hours at live concerts in a variety of venues.
• Coordinate procurement processes, from initial briefs and quotes, through to supplier onboarding, contracting and payment.
• Take accurate minutes from all project meetings and distribute with the appropriate teams.
• Liaise with and support temporary staff, students and volunteers, integrating them into the team and maximizing their experience working with us.
• Assist the Concert Operations Manager in coordinating rotas for Concert Operations staffing and communicate all onboarding processes.
• Work onsite during the build, break and show days to support with the management of the event office, the heart of our events.
• Support company wide data capture across our event(s) to ensure we can report on goals and achievements and set future objectives.
• Help coordinate project team debriefs, collating information to create presentations and reports as required.
• Support the implementation and adherence to health and safety protocols during the planning and delivery of events, with an awareness of all DF Concerts policies and procedures, ensuring these are implemented where appropriate.

The Company

DF Concerts and Events is part of Live Nation Entertainment which is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management. DF Concerts & Events bring the best live music and life affirming experiences to music fans across Scotland, year after year through a range of large outdoor festivals, stadium shows and indoor concerts. DF Concerts works with the biggest names in music as well as championing the career progression of emerging acts by operating, ''quite possibly the finest small venue in the world'', King Tut's Wah Wah Hut – supporting the vibrant music scene from grassroots level up.

APPLICATION DEADLINE: 22ND SEPTEMBER 2024. We reserve the right to close applications at any time.

#DFC

Jobcode: Reference SBJ-d9mxb9-3-144-37-178-42 in your application.