Executive Assistant & Office Manager

Job Description

Role description:

A busy global music company is seeking an experienced and dedicated Executive Assistant to provide seamless and effective support to the CEO, as well aiding in the running of the London office.

What the role includes:
• Manage diary for CEO, schedule meetings/calls, both in-person and virtually
• Organise all aspects of business travel for CEO; process visas and issue itineraries as required
• Oversee the housekeeping and property management of CEO's residences
• Aid with the execution of personal, household and family related tasks where necessary
• Provide front of house support to the London office; welcome guests and prepare meeting rooms
• Process expenses and consolidate receipts and client recharges
• Book chauffeurs, taxis and ground transport for CEO, wider team and roster clients
• Organise couriers for CEO, wider team and roster clients as requested
• Act as point of contact for building concierge, suppliers and onsite contractors
• Ensure office supplies and stationery are well stocked and office is kept tidy
• Offer general administrative support to wider team as needed
• Be available to assist outside of usual office hours as reasonably required
• Provide holiday/sickness cover to other executive support staff as needed
• Assist with monitoring and managing website inbox

Who you are:
• Proven, continuous employment in a similar role, ideally within the music industry
• A solid understanding of the music industry ecosystem and knowledge of 'who's who' is preferred
• A flexible and preemptive approach to work; anticipates obstacles and adapts to complete tasks
• Proactive and diligent; self-motivated and maintains meticulous attention to detail at all times
• Must be proficient using Apple devices/software and MS Office products
• Remains calm, unfazed and focused when subject to high pressure or conflicting priorities
• Conscientious; responds positively to instruction and demonstrates commitment to role
• Proven organisational and logistical planning skills
• Handles sensitive tasks or information with discretion and confidence
• A personable and approachable demeanor is imperative in this role

Jobcode: Reference SBJ-g42pyz-3-129-194-67-42 in your application.