Executive Assistant - Femme IT Forward

Job Description

From our dozens of owned/operated Amphitheaters to our Global Touring team, from Ticketing and Venue Operations to Marketing and Sales... we foster a fun and upbeat work culture with no shortage of opportunities. With perks ranging from free concert tickets to dog-friendly offices, to progressive benefits like student loan reimbursement and adoption/fertility support... it's no wonder we are certified as a Great Place to Work organization and one of People Magazine's ''50 Companies that Care''. We want everyone to feel like they belong and can thrive in our community, so we strive to help you achieve your career and personal goals. Live music is our passion and where we find our common ground. There has never been a better time to join Live Nation.

A joint venture with Live Nation Entertainment, Femme It Forward is a female-led music and entertainment platform that centers its mission in celebrating, educating, and empowering the industry's most creative and accomplished female visionaries through multi-format, multi-market consumer experiences. We produce music festivals, concerts, original content, comedy shows, philanthropic endeavors, panels, college engagements and more. For additional information, visit www.FemmeItForward.com.

THE ROLE

Femme It Forward, a Live Nation joint venture, is looking for an Executive Assistant. This role will support the President & CEO of Femme It Forward and assist with administrative, booking, and creative support needs of the company.

Responsibilities include special project assistance and general administrative support for the President & CEO such as, coordinating meetings, scheduling conference calls, handling expense reports, and general booking support. This role will Interface and work with various internal departments and external partners.

The position is based in the Beverly Hills office and will play a critical role in the future growth and success of the company. The successful candidate will be a hands-on, highly motivated individual who functions with confidence and expertise in a fast-paced and rapidly changing business environment. This is a full time (40 hours per week), temp to hire position. The temporary period will last for three months. At the end of the three months, full-time employment may be offered.

WHAT THIS ROLE WILL DO
• Support President & CEO with administrative tasks, scheduling meetings, updating & managing calendars, and handling correspondence while maintaining confidentiality.
• Arrange travel, including transportation, accommodations, and any special needs.
• Track and file expenses, and prepare and submit expense reports promptly.
• Assist in booking events.
• Draft artist offers for manager review, using internal booking programs (e.g., ROME, Box & Ticketmaster) to create offers, obtain ticket counts, and confirmation memos.
• Coordinate with talent, agents, and managers to facilitate event confirmation.
• Build a calendar of monthly shows and local events.
• Manage internal documentation using booking systems, calendars, ticketing schedules and important information.
• Organize and catalog event show files.
• Place ticket buys and orders.
• Assist with special projects requiring follow-up and deadline adherence.
• Provide account management and on-site event activation support.
• Perform creative and marketing support duties for daily operations.
• Facilitate the creation company assets, including pitch decks, artist one sheets, event/artist decks, quarterly newsletters, and case studies.
• Stay updated with the latest trends in music, marketing, artists, and brands.
• Assist with managing the execution of the social media editorial calendar.
• Support community development and engagement across social media platforms
• Prepare and distribute team meeting agendas and notes.
• Handle other special projects as assigned by management.

WHAT THIS PERSON WILL BRING
• Bachelor's Degree or equivalent is preferred
• Live Music Industry and/or booking experience is required
• Minimum 2 years administrative assistant experience in a fast-paced environment, preferably in the Music Industry, Live &Touring, and/or a Booking Agency
• Superior organizational skills; Detail-oriented with the ability to multi-task, collaborate, and prioritize multiple tasks
• Must have strong computer skills, with proficiency in MS Office, Adobe Creative Suite
• Excellent communication skills, both verbal and written; strong attention to detail
• Must be a strong team player, with a consistent professional demeanor and the ability to deal with all types of individuals
• Motivated self-starter with a positive attitude

BENEFITS & PERKS - Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time, and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network

The expected compensation for this position is:
$20.90 USD - $26.12 USD Hourly
** Pay is based on a number of factors including market location, qualifications, skills, and experience.

Jobcode: Reference SBJ-r7xje9-3-133-117-107-42 in your application.