EA To Directors

Job Description

Company: Cuffe & Taylor

Department: Management

Location: Preston, London or remote (UK)

Reports to: Managing Director

Working Hours: Full time, 40 hours per week with extra weekend working throughout festival season onsite. Some travel required.

Role Description

Cuffe & Taylor operates Lytham Festival, The Piece Hall Live, Scarborough Open Air Theatre, Bedford

Park Concerts, Cardiff Castle and many other sites. Cuffe & Taylor also Produce and Promoter over 1,500 theatrical shows across the UK and Internationally each year and project manage a major London attraction.

The successful candidate will provide a high level of administrative and onsite support to the Directors. Discretion, excellent communication and great people skills are vital to the success of this role.

The Executive Assistant will be responsible for diary management, scheduling, correspondence and will oversee the preparation for meetings, travel logistics and general administration. There will be a large proportion of the role managing the expenses of the Directors and coding and accounting for these in various budget lines across the business, so an understanding of accounting procedure and VAT is a bonus.

During off-season, responsibilities will be those of a typical Executive Assistant but during summer periods, the role will be a hybrid of EA work and Event Management onsite at festivals and events. As such it would suit someone with an event management background who also has excellent administrative and communication skills.

Who you are

Competencies / Skills / Knowledge / Experience
• Ability to work effectively under pressure and to tight deadlines
• Demonstrable experience in a role supporting Director level within a fast-paced environment
• Knowledge of live music industry and event management experience would be advantageous
• Excellent attention to detail
• Extremely well organised and self-motivated
• Excellent command of written English with copy accuracy
• Excellent IT skills with proven experience with Microsoft Office
• Professional and friendly telephone manner

Behaviours

The following attributes determine how the role will be carried out and are required to be a success
• High level of integrity and discretion
• Respond to changing priorities and urgent situations with flexibility to adapt to different environments
• Strong ability to work on own and use initiative
• Confident and outgoing personality
• Hands on approach
• Delivers high quality work
• Confident to solve problems effectively and efficiently
• Ability to interact with staff across all levels of the organisation
• Bigger-picture and forward-thinking mindset

What the role includes
• Provide extensive diary management for the Directors - including arranging internal and external meetings, events and conference calls
• When onsite the team works event hours which can be antisocial
• Assist the Directors by carrying out administrative and private office assignments as required
• Liaise with heads of department across Cuffe & Taylor and Live Nation and high-profile external stakeholders
• Screen calls/incoming mail – be an effective gatekeeper; take messages efficiently and accurately; receive visitors
• Monitor staff absence and holidays through the HR system
• Carry out any research and prepare findings in a comprehensive and concise format
• Oversight of the processing of expenses for the Directors and own company card on a timely basis.
• Overseeing daily tasks relating to the Director's travel, diary and various administration tasks
• Liaise with contractors on site for guest area requirements and welcoming and advancing of guest information
• Main point of contact for the Director's guest ticketing and accreditation requests
• Additional duties as required by business needs and objectives

The Company

Cuffe & Taylor is part of Live Nation Entertainment which is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.

APPLICATION DEADLINE: 6th NOVEMBER 2023. We reserve the right to close applications at any time.

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Jobcode: Reference SBJ-gpyy24-3-145-158-137-42 in your application.