Corporate Facilities Coordinator

Job Description

THE ROLE

The Facilities Coordinator will provide world class service with primary responsibility for providing general facility support including continuous monitoring of facility appearance and operations. Must be familiar with standard concepts and practices of office services (reception, mail/distribution, supplies, copy rooms, conference rooms) and facilities services.

WHAT THIS ROLE WILL DO
• Process and handle all incoming and outgoing mail, ensuring proper routing and labeling.
• Maintain logs for incoming mail from vendors, mail delivery to customers, and all packages.
• Handle special request mail responsibilities, such as UPS, Federal Express, and courier service.
• Research and follow-up with customers regarding tracking mail and/or packages.
• Keep copy stations operational, stocked and free from excess clutter.
• Assist in creating, tracking and resolving work tickets (internal and with building management).
• Assist with office moves and restacks; moving equipment and furniture to various areas.
• Relieve reception for lunch and work breaks.
• Maintain clean and professional reception area.
• Answer the main switchboard and transfer calls to the corresponding department.
• Take messages for executives and relay the information to their corresponding assistant.
• Ensure proper security protocol is followed by staff and guests; check-in and monitor visitors in reception area, provide access as necessary. Continuously communicate with security regarding the status of guests.
• Back up assistance with conference room reservations and assist with general meeting support as needed. (i.e. catering, guest check-in, etc.)
• Provide assistance to executives and assistants regarding messenger and food deliveries.
• Provide event support when needed. (setting up chairs, tables, food distribution, etc)
• Assist with variety of duties and tasks as directed.

WHAT THIS PERSON WILL BRING
• High School Diploma minimum, Associates Degree preferred
• 1-3 years of experience in related skills applicable to corporate mail room operations, front office reception service
• Must have excellent interpersonal and communication skills and be sensitive, adaptable, professional, and articulate when dealing with others
• Must be customer service driven
• Knowledge of office services (reception, mail/distribution, supplies, copy rooms, conference rooms).
• Knowledge of current postal codes, procedures, and regulations; experience with UPS, Federal Express, and courier services
• Ability to operate and maintain a variety of office equipment (copy machines, fax, computers, postage meters)
• Valid driver's license and clean DMV driving record
• Working knowledge Microsoft Office (Outlook, Word, Excel).
• Exercise judgment and discretion with regards to sensitive and confidential matters.
• Must be available for overtime and weekends for special projects and office moves/restacks.
• Professional behavior and appearance at all times.
• Ability to walk, stand and sit for periods of time. Must be able to lift, carry and/or move objects up to 60 pounds

BENEFITS & PERKS
Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Vision and Dental benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Generous paid time off policy including paid holidays, sick time and paid days off for your birthday, Free concert tickets
• WEALTH: 401(k) program with company match, Stock Program
• FAMILY: New parent programs & support including caregiver leave and childcare cash, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network

Live Nation's policy regarding vaccinations and masking related to a pandemic or other infectious disease control measures, acts of God, health and safety mandates and/or restrictions imposed by applicable local, state or federal governments has evolved over time. Currently, we strongly encourage employees to be fully vaccinated from such infectious diseases for which vaccinations are available. You are expected to follow Live Nation's health and safety protocols and policies as they change from time to time.

EQUAL EMPLOYMENT OPPORTUNITY

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

Jobcode: Reference SBJ-gx4j74-3-137-221-252-42 in your application.