Administrator

Job Description

LN Concerts, Contract Administrator

WHAT THIS ROLE WILL DO
• Multitask in a fast-paced environment and remain organized, with attention to detail.
• Acts as liaison between colleagues & clients to facilitate work & accomplish objectives in a collaborative effort
• Screens calls and responds to internal and external requests for information and follows through to ensure requested actions are taken or completed
• Review and process venue, artist and co-promoter contracts for signature, order insurance, fulfill and follow up on deadlines. Should be completed 1 week prior to event. Confirm that all contracts match information in ROME for artist agreements.
• Process wire deposit payments for artists
• Coordinate with production and accounting department and maintain a monthly show production schedule. Provide show settler all information for settlement 7 days prior to concert in one email, contract, deal sheet, deposit info, etc. Information to be send in one email with all information needed for show settlement.
• Responsible for settlement of certain shows. This includes Night Of Show settlement at the Venue, pre-settlement in the days prior to Show Date, as well as final settlements after the show plays off.
• Maintain open channels of communication and supply show information to all appropriate departments and agents a minimum of 2 weeks prior to show date; this included artist contracts, deposit requests and ordering insurance. Alert booker if unable to meet this deadline.
• Organize and catalog current and recent show files in conjunction with accounting.
• Assists with reports as needed
• Work with internal and external Box Office Personnel; send daily ticket counts to office
• Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision
• Complete Expense reports for staff in office
• Schedule conference calls
• Performs general office duties
• Other duties as assigned
• Provide a weekly update on Thursday or Friday on the contracts and other work completed that week and report what work/contracts needs to be completed for the following week.

WHAT THIS PERSON WILL BRING
• Flexible Schedule (days/nights, weekends, and holidays)
• High School Diploma

Preferred:
• Experience in a live environment operation
• Experience in Microsoft Applications (Outlook, PowerPoint, Word, Excel, etc.)
• Experience in Prioritizing, Time Management & Multitasking
• Experience in open communication & email etiquette

Physical Demands/Working Environment:
• Working environment is fast-paced and often loud and stressful
• Live Nation's policy regarding vaccinations and masking related to a pandemic or other infectious disease control measures, acts of God, health and safety mandates and/or restrictions imposed by applicable local, state or federal governments has evolved over time. Currently, we strongly encourage employees to be fully vaccinated from such infectious diseases for which vaccinations are available. You are expected to follow Live Nation's health and safety protocols and policies as they change from time to time.

Jobcode: Reference SBJ-d8kwxx-18-191-240-127-42 in your application.