Executive Administrative Assistant

Job Description

Executive Administrative Assistant - KGUN

KGUN Tucson is seeking an Executive Administrative Assistant II. This person will perform advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. Support the work of a Vice President / General Manager.

WHAT YOU'LL DO:
• Prepare complex business presentation documents and spreadsheets
• Assist in special projects, perform research and maintaining records
• Compose correspondence, based on the general knowledge of the manager's view, about administrative matters and general office policies for manager's approval
• Initiate routine and non-routine correspondence and memoranda
• Answer and screen phone calls, providing information for both routine and complex inquiries
• Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms
• Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Prepare and distribute minutes to meetings
• Establish and maintain a variety of files and records
• May be required to take and transcribe dictation and to take shorthand
• Perform other duties as may be assigned

WHAT YOU'LL NEED:
• High school diploma or equivalent required
• Specialized training/certification may be required
• Generally, 2+ years of experience in area of responsibility

WHAT YOU'LL BRING:
• Proficiency with various software programs including Microsoft Outlook, Word, Excel, and PowerPoint
• Advanced knowledge of general office practice and business etiquette
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
• Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision
• Above average knowledge of business correspondence composition
• Accurate and efficient typing skills
• Possess advanced interpersonal and communication skills and the ability to maintain good working relationships with all co-workers and outside clients
• Possess above average organizational skills including attention to detail and follow through
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times
• Be able to work overtime as needed, often with little notice
• This is an onsite position

If you are a current Scripps employee, please do not apply on this site. Please access our internal career site at Worklife > My Info > View Open Positions at Scripps.

Jobcode: Reference SBJ-rz74j1-3-133-128-251-42 in your application.