Executive Administrative Assistant

Job Description

Executive Administrative Assistant, KGUN

KGUN, the Scripps ABC station in Tucson, AZ is hiring an Executive Administrative Assistant II. In this role you will perform advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.

Tucson, Arizona is an exceptional place to live and work. Nestled between breathtaking mountain ranges, the city offers a stunning natural beauty that is unparalleled. The mild, sunny climate and low cost of living make Tucson an attractive destination for those seeking a high quality of life. The vibrant cultural scene, thriving arts community, and friendly, diverse population further enhance the appeal of this charming desert city. Whether you're drawn to the outdoor recreation, the rich cultural heritage, or the welcoming community, Tucson provides an exceptional balance of amenities and small-town charm that make it a truly great place to call home.

WHAT YOU'LL DO:
• Reception duties, including greeting visitors, answering phone calls, and directing inquiries and mail to appropriate personnel while maintaining a professional and welcoming atmosphere.
• Prepare complex business presentation documents and spreadsheets
• Assist in special projects, perform research and maintain records
• Compose correspondence, based on the general knowledge of the manager's view, about administrative matters and general office policies for manager's approval
• Initiate routine and non-routine correspondence and memoranda
• Answer and screen phone calls, providing information for both routine and complex inquiries
• Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms
• Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc
• Prepare and distribute minutes to meetings
• Establish and maintain a variety of files and records
• May be required to take and transcribe dictation and to take shorthand
• Perform other duties as may be assigned

WHAT YOU'LL NEED:
• High school diploma or equivalent required
• Specialized training/certification may be required
• Generally, 2+ years of experience in area of responsibility

WHAT YOU'LL BRING:
• Proficiency with various software programs including Microsoft Outlook, Word, Excel, and PowerPoint
• Advanced knowledge of general office practice and business etiquette
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
• Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision
• Above average knowledge of business correspondence composition
• Accurate and efficient typing skills
• Possess advanced interpersonal and communication skills and the ability to maintain good working relationships with all co-workers and outside clients
• Possess above average organizational skills including attention to detail and follow through
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times
• Be able to work overtime as needed, often with little notice

If you are a current Scripps employee, please do not apply on this site. Please access our internal career site at Worklife > My Info > View Open Positions at Scripps.

SCRIPPS' COMMITMENT TO A CULTURE THAT CREATES CONNECTION:

At Scripps, we are committed to a culture that reflects the audiences and communities we serve. We are intentional about creating an environment where employees, our audiences and other stakeholders feel valued and inspired to reach their full potential and create connections. To successfully deliver on this commitment, we must understand and reflect the values and perspectives those around us embody. That process begins by looking inward to build and celebrate a respectful workplace where everyone feels a sense of belonging and connection. By continuing to cultivate an environment where all employees have a fair chance to succeed, are included, valued, and seen, we will strengthen the connections that drive positive business impact and align with our core purpose.

Jobcode: Reference SBJ-ne69y3-3-144-132-48-42 in your application.