Coordinator, Events

Job Description

Coordinator, Events (Hulu)

Hulu's Publicity team is seeking an Events Coordinator to develop and execute FOMO-inducing, experiences across our growing slate. They will be a vital part of a publicity pod that develops strategic initiatives to promote our shows and brand in attention-grabbing and unique ways, positioning Hulu as a leader in event marketing. The role is an individual contributor who reports to the VP, Events and works closely with the Originals Public Relations, Marketing, Social, Awards, Brand Partnership, Brand and Content teams within Hulu and across TWDC divisions.

Responsibilities:
• Handle a diverse range of administrative duties including calendar management and meeting scheduling, travel bookings, T&E submissions, template and database creation for the VP.
• Manage logistical responsibilities, in addition to small scale events that elevate Hulu Originals and Brand such as supporting across: premieres, festivals, conventions, consumer activations, talent dinners, tastemaker experiences, press junkets, influencer events, internal events, launch kits, and stunts.
• Gather and distribute weekly Events updates across Hulu.
• Own the creation and execution of SOW's while liaising with the Legal team.
• Source and submit invoices from suppliers and partners and assist with tracking, managing, and reconciling costs.
• Manage Hulu storage inventory, storage facility locations, and monthly billing statements.
• Perform departmental day-to-day activities including: work closely with admins across the organization, Finance and Legal teams.

Basic Qualifications:
• 1+ years of relevant experience; publicity/studio/network/agency; some events knowledge within film/TV premieres is a bonus, and working with talent, representatives, and executives.
• Passion for Hulu content, storytelling, television, entertainment, pop culture, production, and events.
• Discernment. You habitually exercise discretion with internal, sensitive, and confidential business; you're keenly aware of your location, audience, surroundings, and who might be listening.
• Thinking equal parts strategically, analytically, and have a healthy sense of urgency.
• Some knowledge of event logistics, i.e., guest journey, venue decisions, permitting, ROS + event flow, food + beverage, décor, rentals, staffing, transportation, security, audio visual, content, guest demographic, riders, tech packs, insurance.
• A focus on the details, multitasking without missing a beat, swift follow up and an efficient and organized approach to project management.
• Knowledge of the event and entertainment industry's trends, practices, and terminology.
• Interpersonal and project management skills to creatively solve problems through negotiation, tact, and diplomacy.
• Savoir-faire regarding the nuances of working with executives, talent, and industry representatives.
• Verbal and written communication skills.
• Fluency in commonly used cloud-based software: Microsoft 365, G-Suite, Apple iWorks, Slack, SFDC.
• Ability to travel, work evenings, holidays, and weekends as needed.

Preferred Qualifications:
• Self-direction with a high sense of urgency–a proactive and adaptable ''doer''; comfortable operating with ambiguity and change; eager to learn and build; unafraid to ask questions, raise your hand for help, or offer it up.

Preferred Education:
• Bachelor's degree preferred.

The hiring range for this position in Santa Monica, CA is $53,300 to $71,300 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Disney Entertainment Television:

Disney Entertainment Television is a collection of renowned content brands at The Walt Disney Company creating original entertainment and news programming for the company's streaming platforms Disney+, Hulu and Star, and its broadcast and cable networks. Its extensive portfolio is comprised of ABC Entertainment, ABC News, ABC Owned Television Stations, Disney Branded Television, Freeform, FX, Hulu Originals, National Geographic Content and Onyx Collective, in addition to Disney Television Studios, which include 20th Television, 20th Television Animation, ABC Signature and Walt Disney Television Alternative. Responsible for over 4,500 hours of programming a year across more than 300 programs of all genres, Disney Entertainment Television's creative brands are at the forefront of groundbreaking storytelling, captivating audiences and generating critical acclaim. In 2023, Disney Entertainment Television's programming excellence earned 163 Emmy® nominations across daytime, primetime, news & documentary, and children's & family categories.

This position is with Hulu Enterprises, LLC, which is part of a business we call Disney Entertainment Television.

Hulu Enterprises, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

Jobcode: Reference SBJ-rjke0w-3-144-38-77-42 in your application.