Booking & Event Services Coordinator

Job Description

This position will oversee all aspects of all event matters for internal events, private & special events, meetings, providing support to concerts and sporting events as needed. This position plays a vital role in providing the necessary information to all other departments.

RESPONSIBILITIES include but are not limited to:
• Primary lead for internal team events including scheduling/availability
• Oversee all private 3rd tier events including but not limited to fielding inquiries, costings, details, contracts, and oversee events from start to finish.
• Assist in coordinating concerts, VIP receptions, Rockets team events, and game day meetings as needed from start to finish including participation in all site visits
• Produce and distribute event information including: event details, maps, pre and post event inspections, etc
• Serve as liaison with vendors on event-related matters
• Event estimates and final cost tracking
• Complete event recap of past events noting items of importance in consideration for future events

Minimum qualifications:
• BS/BA in a related field required.
• Minimum (1) one-year experience in the entertainment (arena, stadium or theatre) industry or related field preferred
• Preferred experience with Formstack, Event Booking, and/or other booking software.
• Must have the ability and willingness to work long hours, evenings, weekends, and holidays
• Must be extremely organized and have excellent interpersonal skills including writing, proofreading skills and speaking
• Must be able to develop solutions quickly and optimally.
• Qualified candidates must possess outstanding organizational skills and be able to function in a fast-paced, multi-task setting
• Identify and resolve problems in a timely manner
• Work with others in a professional manner while attempting to achieve a common goal
• Candidate should be self-motivated, organized, professional, mature, and detail oriented
• Ability to meet deadlines and handle multiple projects and work assignments with minimal direction
• Fantastic customer service ethic and high expectations for quality
• Experience in event budgeting preferred
• Proficiency in Microsoft Word, Excel, and familiarity with AutoCAD a plus

Physical & mental requirements:
• The employee is regularly required to stand, sit, walk, use handle or feel, reach, stoop, kneel, crouch or crawl, connect with others.
• The vision requirement includes the ability to review written and electronic materials in both digital and physical format.
• The employee must be able to transfer and move items for departmental needs.
• The employee must be able to adjust to changing work hours and locations as needed in light of the strong focus on external communications and relationships.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Jobcode: Reference SBJ-r1mkyy-3-147-75-110-42 in your application.