Office PA

Job Description

Status: Regular, Full-time, Non-exempt

Department: Operations

Location: North Hollywood, CA

Position Summary:

The Office PA / Receptionist will cover the front desk and assist with other in-house PA duties.

Major Duties and Responsibilities:

• Answer incoming calls to office’s main line, which includes taking messages, paging employees on intercom and transferring to voicemail

• Open the office every morning, which includes turning off the alarm, checking the kitchens, and overnight voicemail messages

• Greet clients, visitors and messengers who come to the main lobby

• Issue and manage guest passes for visitors

• Manage parking validations

• Stock kitchens, place grocery orders and do grocery runs as needed

• Run/empty dishwashers as needed

• Order all office supplies, which includes replenishing basic office materials and buying specialty items as requested

• Receive all Fed Ex, UPS, US Mail and messengered packages

• Create Fed Ex shipping labels and manage Fed Ex online account as needed

• Help other departments or work on special projects as needed

Education and Work Experience:

• Must be Mac proficient with a working knowledge of Word and Excel or Google Docs.

• Must have experience answer phones and rolling calls, either as a receptionist or an assistant

• Helpful have a background or education in Film, Television, Post Production, Marketing, Advertising or related field

Core Competencies:

• The receptionist is the first person a client speaks to when calling our office, so ideal candidate needs to have excellent phone etiquette with afriendly, polite and professional demeanor.

• The receptionist is left unattended at the front desk for long periods, so must be aself-starter who doesn’t need to be watched in order to remain on task or finish projects.

• Ideal candidate can learn quickly, multi task andshine in stressful situations.

Jobcode: Reference SBJ-rvp09m-18-191-236-174-42 in your application.