Production Coordinator

Job Description

Who We Are:

Frieze is the world's leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.

What You'll Do:

About the Frieze Production Department

The Production team are responsible for delivering all physical elements of the fairs and ensuring it's safe, timely and successful delivery. This team is an operational one, based in London, made up of two distinct subsets, with a Head of Department for each:

Exhibitor Production – focuses on all production elements related to the Exhibitors at the fairs, including; booth builds, complex artwork installation, technical support, drafting, floor planning, art shipping logistics, Frieze Sculpture management, programming support, production schedules (venue builds), Health & Safety

Fair Production – encompasses all other areas of the fair, including; tent builds & related infrastructure, F&B, contract management, Partnership lounge support/production, other non- gallery build, fair design, site infrastructure, security, cleaning, contractor management, production schedule (tent builds), Health & Safety.

Each fair has a Production Manager, reporting to the Head of Fair Production, who is responsible for all the Fair Production elements as well as coordinating with the various departments across Frieze. Usually, a Production Manager works on one UK and one US show (being opposite times of the year). The Exhibitor Production Department work across all fairs but are more heavily involved in the US fairs where we don't have a single stand-building vendor (in the UK and Korea we use one stand-building vendor for each show) – for the US this team act as the stand-build vendor, and exhibitors order their additional walls, lights, etc from Frieze rather than an external party. This role sits within this part of the team.

Frieze FRAME – this newly formed department, although working closely with the above teams, is a stand-alone team who will act as the Frieze in-house production agency. FRAME will primarily be sold to existing and new sponsors across the Frieze Fairs portfolio, offering a turn-key production management service for their on-site brand activations.

The Production Coordinator is responsible for the coordination and administration of the non- Exhibitor areas of the Frieze fairs, known as 'Feature Areas'. The role will support the Head of Fair Production and each fair's Production Manager in the production and operational running of, primarily, Frieze Los Angeles, Frieze New York and Frieze London, as well as some support on site and in advance on Frieze Seoul.

Key Responsibilities and Accountabilities:
• Feature Areas administration and coordination (including furniture/equipment orders, storage/inventory, catering partner co-ordination etc)
• Fair documentation collation (permits, safety documents, insurance etc)
• Coordination of Reading Room / Publications / Non-Profits areas
• Finance admin support/coordination – purchase order raising, process invoices/payments
• Co-ordinate and communicate delivery instructions to Frieze internal teams
• Co-ordinate temp staff needs for the team (excluding Accreditation team)
• Attend meetings as required to take minutes and follow up actions with other team members and/or the

wider Events team
• Booking & coordinating internal & external meetings/debriefs/briefings
• Support Production Manager on fair signage requirements
• Database coding for invitations/VIP as needed
• General fair related administration duties as required to support PM
• Methodical filing and record keeping, arranging meetings, keeping minutes and follow up correspondence
• Coordinate with post-project reviews and create recommendation reports
• Conduct research & development for new initiatives
• Champion and implement sustainability initiatives
• Constantly review department processes to find efficiencies and improvements
• Support to Senior Production team on other projects that may launch in future, as needed

Working Conditions:

Permanent, London Surrey Street

Mon-Fri, 10am-6pm
• Overseas travel will be required – candidate must be potentially able to stay in the USA for approx 2-3 weeks at a time, up to twice a year, and in Seoul for a minimum of 10 days once a year. Travel subject to change depending on show requirements.
• Extended hours will be required when meeting project deadlines and when on site

You Have These:
• Experience working in a fast-paced, high-pressure environment, ideally in events or the arts
• Experience in providing excellent client service and maintaining strong relationships with external parties
• Prior experience in working in an administrative or coordination role
• Experience working with multiple external contractors
• Some experience in using CAD software (eg Omnigraffle, Sketchup, etc)
• Competent in the use of Microsoft Office, in particular Excel
• Strong communication skills
• Highly organised
• Adaptable with excellent attention to detail
• Self-motivated and able to take responsibility
• Strong interpersonal and customer service skills
• Ability to work both independently and as part of a team
• Excellent attention to detail with a logical approach
• Ability to calmly and effectively prioritise and execute tasks in a high-pressure environment
• Excellent proven ability to problem-solve

We'd Love If You Also Have These:
• Health & Safety qualification and/or experience
• Experience in working on art fairs and/or large-scale public events
• Health & Safety experience in countries other than the UK
• Clean driving license
Our Diversity & Inclusion Statement

Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all

backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Jobcode: Reference SBJ-d5qye0-3-144-19-44-42 in your application.