Communications Coordinator

Job Description

Who We Are:

Frieze is the world's leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.

What You'll Do:

To assist and support on the planning and execution of all Communications activities.

Key Responsibilities and Accountabilities

We are seeking a highly organized and efficient Communications Coordinator with exceptional communication skills and a passion for creativity. The ideal candidate will thrive in a fast-paced environment, excel in multitasking, and work effectively both independently and as part of a team. Proficiency in Word, Excel, PowerPoint, and social media platforms is essential.
• Team Support: Ensure the smooth operation of the communications team by supporting daily activities and processes.
• Calendar Management: Maintain accurate calendars for editorial schedules, press conferences, events, and media lists.
• Planning: Engage in brainstorming and planning sessions to contribute to strategic communications initiatives.
• Research: Conduct research to support PR planning and campaign development.
• Influencer Outreach: Manage outreach to influencers and coordinate related events.
• Coordination: Liaise with internal teams to gather and coordinate communications information and assets.
• Content Creation: Draft and distribute content such as briefing notes and press releases.
• Stakeholder Relations: Support relationships with stakeholders, media, vendors, and other relevant parties.
• Media Tracking: Assist in tracking media coverage and PR metrics.
• Accreditation Administration: Oversee media accreditation and invitations, including supervising temporary staff as needed.
• Meeting Management: Organize and manage regular meetings, including agendas and action points.

Key Tasks
• Serve as the first point of contact for press inquiries via press@frieze.com, highlighting important requests.
• Respond to image requests and develop supporting communications materials for press packs and other needs.
• Conduct research for campaigns and develop materials for press events and speaking opportunities.
• Review daily clip reports, flagging major or relevant coverage.
• Oversee meeting agendas, notes, and RSVPs for invitations.
• Manage department subscriptions and proofread all communications materials.
• Maintain and update campaign media trackers, Sugar status, and archives of press releases, images, and press clippings.
• Cultivate and maintain a network of industry stakeholders and stay informed about arts media coverage and developments.
• Keep accurate data sheets and maintain up-to-date press lists.
• Support with questions and queries from junior/temp colleagues

You Have These:
• Some previous experience of working in a communications team or related field
• High attention to detail
• Ability to manage your time well
• Team player who can work towards a shared goal
• Degree in a related subject or equivalent experience
• Exceptional organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Creative and enthusiastic approach to problem-solving.
• Proficiency in Word, Excel, PowerPoint, and social media platforms.
• Ability to work calmly under pressure and as part of a team.

We'd Also Love If You Have These:
• Art world experience / knowledge
• Interest in the media / art criticism

Working Conditions:
• Permanent, London Surrey Street
• Mon-Fri, 10am-6pm
• Hybrid
• Potential to work weekends at busy times
• Some flexibility required to account for different time zones

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Jobcode: Reference SBJ-ree955-18-118-226-246-42 in your application.