Executive Assistant

Job Description

JOB DESCRIPTION

We are seeking an experienced Executive Assistant to support the Chief Technology Officer (CTO) in a dynamic, fast-paced environment. The successful candidate will be a proactive, highly organized, and detail-oriented individual who can handle multiple priorities with a sense of urgency, confidentiality, and discretion. This position is key to ensuring the smooth day-to-day operations of the CTO's office, managing complex tasks, and facilitating both internal and external engagements.

ABOUT YOU
• Self-starter with exceptional organizational skills
• Ability to manage multiple priorities with a keen eye for detail
• Proactive problem solver who can work autonomously
• Highly adaptable and resourceful in dynamic environments
• A team player with strong follow-up skills and a sense of urgency

A SNAPSHOT OF YOUR RESPONSIBILITIES
• Calendar Management & Coordination: Efficiently manage a high-volume calendar for the CTO, including scheduling and prioritizing meetings, calls, and video conferences. Coordinate complex executive-level meetings and events, often with last-minute changes
• Internal & External Engagements: Spearhead the coordination and logistics of the CTO's speaking engagements, both internally and externally. This includes liaising with internal teams and external stakeholders, managing event timelines, materials preparation, and travel logistics
• Meeting Preparation & Follow-Up: Prepare meeting agendas, track action items, and ensure follow-up. Assist with preparing presentations, reports, and other necessary documents for key meetings. You will be responsible for collecting information from various departments to prepare the CTO for upcoming meetings
• Project Management: Take ownership of special projects that require cross-functional collaboration. Support ongoing strategic initiatives, monitor progress, and ensure timely completion of tasks. Provide operational assistance on a range of internal programs.
• Communication Liaison: Act as the first point of contact for the CTO, maintaining clear and timely communication across internal teams and external partners. Draft and review correspondence, ensuring alignment with key priorities and objectives
• Travel Coordination: Manage all aspects of domestic and international travel, including itineraries, flight bookings, accommodations, and ground transportation. Ensure seamless execution, considering time zones and priorities
• Event Planning: Lead the organization of high-profile events, including technology summits, speaking engagements, and networking sessions. Coordinate logistics such as venues, catering, invitations, and post-event follow-ups
• Confidentiality & Discretion: Handle sensitive information with the utmost integrity and discretion. You will be privy to confidential projects and initiatives that require careful handling and attention to detail
• Cross-Departmental Collaboration: Work closely with teams across the organization to ensure smooth communication and project execution. Assist the CTO in driving organizational goals by ensuring alignment with key initiatives and strategic plans
• Task Prioritization & Time Management: Maintain situational awareness and anticipate the CTO's needs, helping prioritize urgent matters. Be able to manage competing priorities in a fast-paced environment while maintaining a calm, solution-oriented approach

WHAT YOU WILL NEED
• Prior experience supporting senior leadership or C-suite executives
• Proven track record in managing complex calendars, meetings, and events for executives
• Strong project management skills with the ability to manage cross-functional initiatives
• Experience coordinating internal and external speaking engagements and events
• Excellent written/verbal communication and proofreading skills
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Adaptability to changing situations with minimal notice and ability to work independently
• Professionalism, discretion, and a commitment to confidentiality in handling sensitive information
• Ability to interact with stakeholders at all levels, from senior executives to external partners

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Learn more about Fox Tech at https://tech.fox.com
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At FOX, we foster a culture and environment where everyone feels welcome and can thrive. We are deeply committed to diversity, equity, and inclusion, including attracting, retaining, and promoting diverse talent across our company. We live in a diverse world, with different ideas and different perspectives that come together to spark new ideas and make great things happen. That means reflecting the diversity of the world around us is critical to our company's success. We ensure that our viewers, communities and employees feel heard, represented, and celebrated both on screen and off.

Click here to learn more about the diverse communities of people behind our brands.

Pursuant to state and local pay disclosure requirements, the pay range for this role, with final offer amount dependent on education, skills, experience, and location is: $26.50-55.29 per hour for California. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
View more detail about FOX Benefits.

Jobcode: Reference SBJ-d5q9b7-52-15-72-229-42 in your application.