Production Assistant

Job Description

Company: Festival Republic (EP Republic Ltd.)

Event: Electric Picnic

Location: Bord Gais Energy Theatre, Grand Canal Dock, Dublin 2

Reports to: Production Coordinator

Working Hours: Full time. Additional hours and weekend work will be required throughout the festival season.

Contract type: Fixed term until Oct 2024.

Role Description

The Production Assistant provides administrative support to the Production Coordinator and so is a key part of the planning team for their events. The main aim of the role is to assist in ensuring due diligence when costing, booking, and managing all infrastructure and contractors.

Who you are

Competencies / Skills / Knowledge / Experience

Essential
• Aptitude for detailed working with a high level of accuracy
• Joined up thinking.
• Ability to prioritise and meet deadlines.
• Working under pressure / in a pressurized environment
• Exceptional organisational and administrative skills
• Excellent communication skills
• Analytical skills
• Attention to detail.

Behaviours

The following attributes determine how the role will be carried out and are required to be a success:
• Using initiative and a proactive approach to problem-solving
• Level-headedness

What the role includes
• Regular liaison with and progress reports to the Production Co-ordinator
• Organising meetings as required and circulating minutes, agendas etc.
• Minute taking in meetings accurately as delegated to include action points. Following up and using initiative to action points.
• Following up on action points from debriefs, agency meetings, internal meetings and so on
• Assisting with budget preparation and updating on an ongoing basis as delegated
• Preparing specifications for all infrastructure. This would include trakway, big tops, marquees, fencing, barriers, furniture, toilets, showers, plant and machinery, vehicles, cleaning and waste management, radios, telephones, IT, catering, décor, signage, power, water, office equipment etc.
• Then negotiating and agreeing best prices for each contract using agreed rates under group buying deals where applicable, raising purchase orders and liaising with accounts over payment schedules. Keeping track of whether all purchase orders have come back approved and sending out business T&Cs.
• Collating and booking all contractors' and staff requirements onsite.
• Ensuring all contacts for the show are updated and circulated throughout the planning process
• Keeping the production schedule up to date throughout the planning process and ensuring all contractors and staff arrival and departure details are included on it
• Ensuring all plant and vehicles are correctly insured.
• Assessing and booking onsite and offsite accommodation and sending out information sheets to each staff member or contractor.
• As delegated liaising with sponsorship teams and bars/traders (including boutique camping) and ensuring their requirements have been met.
• Organising the setup / delivery of all kit and services to the production offices.
• Raising invoice requisition forms for recharges
• Dealing with accounts queries – checking purchase orders, details of payments and agreed terms, investigating problems.
• Reconciliation of missing equipment, damaged vehicles and plant post-show
• Dealing with insurance claims post-show
• Collecting production and contractor debriefs and passing to the Licensing Co-ordinator for collation.
• any other tasks as delegated.
• Working onsite in the Production Office

#FestivalRepublic

The Company

Festival Republic is part of Live Nation Entertainment which is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.

APPLICATION DEADLINE: 22ND JANUARY 2024. We reserve the right to close applications at anytime.

Jobcode: Reference SBJ-rj4jze-3-143-9-5-42 in your application.