Festival Bookings Assistant

Job Description

Company: Festival Republic

Department: The Great Escape Festival

Location: Farringdon, London

Reports to: Head of Music, The Great Escape

Working Hours: Full time

Contract Type: Fixed term contract, 8 months

Role Description

The Great Escape takes place every May and is renowned globally as the leading showcase festival and music industry convention for launching new talent in the UK and European markets. A total of 20,000 delegates and festival goers invade the seaside town of Brighton, showcasing 500 emerging artists from all over the world in 40+ walkable venues across the city and a pop-up festival site on Brighton Beach. Taking place alongside the live shows, The Great Escape hosts a new music business conference including keynote interviews, panel discussions, parties and b2b networking events. Our next annual festival will take place on 14th – 17th May 2025.

We are currently seeking a Bookings Assistant. Someone who would like to pursue a career in the music and events industry and is ready to become a key member of The Great Escape team. The ideal candidate must possess excellent organisational and communication skills. We are looking for someone who has a huge passion for music and attends live gigs weekly.

Who you are

Competencies / Skills / Knowledge / Experience
• Excellent knowledge of the UK music scene
• Highly organised
• Strong, confident communication skills
• Accuracy and attention to detail
• Some prior involvement in live music would be an advantage but is not essential

Behaviours

The following attributes determine how the role will be carried out and are required to be a success
• Have ambitions to work in the live music industry
• Regularly attend live gigs, ideally on a weekly basis

What the role includes
• Working with the Head of Music to ensure all festival bookings have been completed and uploaded into the relevant Event Management Systems (EMS)
• Creating all artist profiles within each relevant EMS, organising and uploading all information required concerning artist contracts, riders, and production requirements etc. and to strict deadlines.
• Working with the team to ensure festival schedulers are always accurate and updated.
• Work with the Head of Music to program 4 stand-alone events in the run-up to May.
• Oversee and organise all administrative tasks associated with artist offers, confirmations, invoicing, and payments.
• Offering support to the Marketing Manager on all announcement days and assist with maximising coverage.
• Amend artist contracts in line with Live Nation terms and manage deadlines for countersigned contracts and all invoicing.
• Send relevant festival marketing assets to artists and encourage them to promote.
• Liaise with artist representatives and secure exclusive content for festival marketing campaigns.
• Help monitor any missing information on the website in accordance with line-up.
• Help monitor any missing tech spec information or other production requests if required
• Compile spell-checked lists of artists for each festival announcement.
• Assistance with artist accreditation and guest list-related tasks
• Assistance with Artist Liaison volunteer rotas and briefings

The Company

Festival Republic is part of Live Nation Entertainment which is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.

APPLICATION DEADLINE: 28TH JULY 2024. We reserve the right to close applications at anytime.

#FestivalRepublic

Jobcode: Reference SBJ-d8je5q-3-147-127-73-42 in your application.