Partnerships Production Coordinator

Job Description

Partnerships Production Co-Ordinator (Events)

Who We Are:

Frieze is the world's leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.

Endeavor (NYSE: EDR) is a global sports and entertainment company, home to many of the world's most dynamic and engaging storytellers, brands, live events, and experiences. Endeavor specializes in talent representation through entertainment agency WME; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC, WWE, IMG, On Location, and PBR.

About the Frieze Production Department

The Production team are responsible for delivering all physical elements of the Fairs and ensuring it's safe, timely and successful delivery. This team is an operational one, based in London, made up of two distinct subsets, with a Head of Department for each:

Exhibitor Production – focuses on all production elements related to the Exhibitors at the Fairs, including; booth builds, complex artwork installation, technical support, drafting, floor planning, art shipping logistics, Frieze Sculpture management, programming support, production schedules (venue builds), Health & Safety.

Fair Production – encompasses all other areas of the Fair, including; tent builds & related infrastructure, F&B, contract management, Partnership lounge support/production, other non-gallery build, Fair design, site infrastructure, security, cleaning, contractor management, production schedule (tent builds), Health & Safety

Each Fair has a Production Manager, reporting to the Head of Fair Production, who is responsible for all the Fair Production elements as well as coordinating with the various departments across Frieze. Usually, a Production Manager works on one UK and one US show (being opposite times of the year).

Frieze FRAME – this newly formed department, although working closely with the above teams, is a stand-alone team who will act as the Frieze in-house production agency. FRAME will primarily be sold to existing and new sponsors across the Frieze Fairs portfolio, offering a turn-key production management service for their on-site brand activations.

What You'll Do:

The Partnerships Production Coordinator provides administrative assistance to Production for Partnerships activations This role sits within the Fair Production, supporting the Partnerships Production Manager.

Key Responsibilities and Accountabilities
• Coordinate and attend meetings as required to take minutes and follow-up actions with other team members and/or wider Production team
• Prepare and manage the Partnerships Production timelines
• Maintain, update and reissue online Sponsor Production Manual across all Fairs to partners
• Liaise with Partnerships team for necessary information
• Support the Partnerships Production Manager with managing deadlines, collating and tracking submissions (plans, permits, insurance, RAMS etc)
• Support the Partnerships Production Manager with coordination and scheduling (production, vehicle, staffing etc)
• Maintain Sponsor Production files with methodical record keeping pre and post Fairs
• Additional administrative support to the Partnerships Production Manager and Head of Fair Production in all sponsor production-related activities on the Fairs, as required
• Work alongside the Partnerships Production Manager to create, maintain and adapt best practices for project tracking and implementation

Knowledge & Experience

Mandatory
• At least 2 years' experience working on large publicly attended events at Assistant level or higher
• Stakeholder (internal and external) and client liaison
• Experience working with several contractors
• Experience in working in a team, as well as autonomously
• Working to strict deadlines

Desirable
• Knowledge or interest in the arts
• Knowledge of production, large-scale events management, and/or brand activations (inside or outside of the art world)
• Experience of working in the UK, USA and/or South Korea
• Awareness of health & safety regulations (UK/USA/South Korea)

Skills & Abilities

Mandatory
• Highly organised
• Strong communication skills and able to deal with a broad range of people at every level
• Self-motivated with an eagerness to learn while being able to take responsibility
• Confidence to ask when in doubt
• Excellent problem solver and multi-tasker
• Ability to calmly work under pressure
• Adaptable with excellent attention to detail
• Competent in the use of the following softwares: Microsoft Office, in particular Excel, Preview
• Willingness to travel overseas when required to do so for Fairs and events
• Proficient in MS Office suite

Working Conditions:

Location: London - Surrey Street WC2R

Full-time/Permanent, 10am-6pm
• Fair travel may be required of approximately 2 weeks per show (TBC which Fairs per year)
• On site hours vary but are longer days than office hours – weekend working will also be required during Fair times, for which you will receive days in lieu of weekends worked
Our Diversity & Inclusion Statement

Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Jobcode: Reference SBJ-r777y9-3-129-209-135-42 in your application.