Administrative Assistant

Job Description

Responsibilities

DreamWorks Animation is looking for more adventurous dreamers who shoot for the moon. We tell stories about the journeys our unconventional heroes take to make dreams come true. As a growth-minded studio, we pride ourselves on being one of the world's leading producers of high-quality, award-winning, animated films and series, reaching consumers around the globe. We push to feel more, laugh more, and build immersive new worlds.

DreamWorks creates a diverse array of original content in a variety of formats, delivering compelling stories with unique characters. We place tremendous value on the experiences our talent brings to the table from their own non-traditional paths to success. We believe in frequent communication and that transparency and trust yield the best work. We are a community of artists, technologists, innovators, and creators, who are passionate about animation and also happen to love eating lunch together.

DreamWorks Animation is currently seeking an administrative assistant to support two executives in feature development and become a contributing member of the feature development team. The position will interact with studio departments, talent agencies and management companies, book publishers, and talent.

If you are part of the fandom and believe teamwork makes the dream work, join us in #livingthedream and #doingyourdreamwork!

Job Description

''What would you say you do here?''
• Manage calendars and phones for two busy offices. Will entail being able to prioritize projects/meetings and coordinating several calendars beyond your own office. Initiating and following up on meetings with attention to protocol for how to communicate and request time.
• Help manage the schedule and tasks of the two offices, with clear communication to your executives.
• Track and read submissions and writing samples and offer written thoughts in a timely manner.
• Support and track ongoing efforts to search for great books and other source materials.
• Help distribute and manage weekly reading assignments to the team.
• Update and maintain different department status reports/memos.
• Organize travel arrangements and manage expense reports in a timely manner..
• Maintain and improve systems for multiple administrative processes related to development.
• Assist with documenting the development budget.
• Take notes in meetings and during calls.
• Synthesize information into clear and/or actionable data points/analysis.
• Assist in creating decks/slideshows for presentations.
• Conduct research as needed to support the development process.
• Serve as an ambassador for the office, the department, and the company.
• Offer critical feedback on creative submissions.
• Assist other departments as necessary.

Qualifications

''What do I need to have in order to do this job?''
• Minimum of one year of Industry (preferably animation) or agency experience required.
• Must have the ability to multitask in a fast-paced environment and simultaneously manage multiple priorities.
• Must be detail oriented and be able to follow through on tasks without consistent prompting.
• Must be able to operate with discretion and interact with high level executives and talent.
• Proficiency in Word, Excel, PowerPoint, Google (Gmail, Calendar, Docs, Sheets, etc.) required.
• Hybrid: This position has been designated as hybrid, contributing from the office a minimum of three days per week, and up to five as needed.

''What can I offer?''
• Bachelor's degree preferred.
• Industry experience (e.g. administrative assistant, internships) preferred.
• Strong organizational skills, professionalism, follow-through, and pride in work.
• Strong interpersonal and communication skills.
• Strong writing skills, especially critical writing.
• Demonstrated interest in feature animation (specifically) and movies (generally).
• Eagerness to learn about, and contribute to, the script development process.
• Experience with Windows, Mac OS, FileMaker Pro, and Photoshop a plus.

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing [email protected].

Jobcode: Reference SBJ-gm74bx-3-133-154-2-42 in your application.