Administrative Assistant

Job Description

Responsibilities

DreamWorks Animation is looking for more adventurous dreamers who shoot for the moon. We tell stories about the journeys our unconventional heroes take to make dreams come true. As a growth-minded studio, we pride ourselves on being one of the world's leading producers of high-quality, award-winning, animated films and series, reaching consumers around the globe. We push to feel more, laugh more, and build immersive new worlds.

DreamWorks creates a diverse array of original content in a variety of formats, delivering compelling stories with unique characters. We place tremendous value on the experiences our talent offers from their own non-traditional paths to success. We believe in frequent communication and that transparency and trust yield the best work. We are a community of artists, technologists, innovators, and creators, who are passionate about animation and also happen to love eating lunch together.

DreamWorks Animation is currently seeking an Administrative Assistant to support the Publicity department executive team.

If you are part of the fandom and believe teamwork makes the dream work, join us in #livingthedream and #doingyourdreamwork!

Job Description

''What would you say you do here?''
• Manage calendars for a lively office.
• Reserve conference rooms, set meetings
• Familiarity with Microsoft Teams, Google Meet, WebEx, Zoom platforms
• Maintain media contact lists and project specific lists.
• Tracking media coverage; collect press breaks and distribute weekly ''DWA In The News'' e-blast to studio
• Prepare and process P-card expenditures via SNAP; Collect and code PR Department invoices; familiarity with PR Dept budget
• Organize travel arrangements and manage/file expense reports.
• Coordinate weekly PR Staff meeting; update agenda, take notes
• Conduct research as needed to support the department.
• Support the PR team with event, conference and shoot logistics
• Serve as an ambassador for the office, the department, and the company.
• Perform other duties as assigned

Qualifications

''What do I need to have in order to do this job?''
• Minimum one (1) year of Administrative experience in a corporate setting
• Strong organizational skills, professionalism, follow-through, and pride in work
• Strong interpersonal and communication skills
• Strong writing skills
• Ability to multitask in a fast-paced environment and simultaneously balance multiple priorities
• Proficiency in Word, Excel, PowerPoint, Google (Gmail, Calendar, Docs, Sheets, etc.) required
• Experience with Windows, Mac OS, FileMaker Pro, and Photoshop a plus
• Bachelor degree required

Desired Qualifications: ''What can I offer?''
• Ability to multi-task and prioritize project workflow
• Adept at navigating a segmented and rapid-paced organization
• Familiarity with studio operations and culture

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

Jobcode: Reference SBJ-d5q1o1-52-14-219-203-42 in your application.