Executive Assistant

Job Description

The Executive Assistant (EA) provides comprehensive administrative support, partnering closely with the executive administrative team to efficiently manage the Executive's schedule, priorities, and projects. This role requires exceptional organizational skills, attention to detail, and the ability to handle complex calendars, travel logistics , and high-level administrative tasks.

Responsibilities:
• Act as the primary point of contact for managing the Executive's calendar, including meetings, recurring check-ins, general scheduling requests, and daily time management (e.g., meeting reminders and tracking outstanding meetings)
• P artner closely with
other EA s to ensure alignment
of Executive 's schedules with overall priorities
• Coordinate all travel arrangements, including complex itineraries for both business and personal travel, with domestic and international travel as needed
• Manage phones , phone sheets, and handle correspondence
• Align the Executive's schedule with short- and long-term business priorities , making adjustments as needed
• Take notes, track and prioritize actionable items from meetings and follow up when needed and ensure completion
• Assist with event planning , logistics , and p rovide coverage for other EAs as needed.
• Prepare presentation decks and provide IT setup for meetings
• Ensure the Executive has access to logistics and necessary materials for all events and travel
• Develop and maintain strong relationships with internal and external partners

Basic Qualifications :
• 2 + years of administrative experience in a corporate or entertainment setting
• Ability to navigate sensitive and high-pressure situations with discretion and professionalism
• Exceptional organizational skills with the ability to prioritize effectively and manage multiple tasks simultaneously
• Detail-oriented, with the ability to manage high-volume calendars and coordinate complex travel logistics
• Deadline-oriented, with the ability to problem-solve and make decisions with sound judgement
• Demonstrat e resourceful ness and adaptability to an evolving, high-demand environment
• Abilities to manage individual tasks while maintaining focus on larger strategic
objectives .
• Demonstrates strong interpersonal skills, including the ability to work effectively as part of a team
• Excellent written and verbal communication skills
• Proficient with Apple and Microsoft Office software (i.e., Keynote and Excel)
• Available to work onsite 5 days per week with regular overtime as needed, and a ccessible 24/7 via telephone and e-mail to handle urgent requests
• Valid CA driver's license and operating vehicle
• Valid US passport and availability to travel domestically and internationally

The hiring range for this position in Burbank, CA is $71,000 to $95,100 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

Jobcode: Reference SBJ-d2j9b2-52-14-219-203-42 in your application.