Business Ops Coordinator

Job Description

The Job
The Business Operations Coordinator will provide comprehensive business support to CNN en Español, the Spanish language network. This bilingual position acts as a business advisor for managers, ensuring the most prudent and efficient use of resources.

**This is a benefits-eligible, project role with an anticipated end date of Sept. 30, 2021***

The Daily
• Responsible for AP processing, expenses management, office support, budget oversight, personnel and occasionally trains staff on system applications, policies and procedures.
• Primary objective is to handle all business-related functions so executive management, department heads, and production staff can focus on editorial responsibilities covering US, Mexico, South America and some countries in Europe.
• This position is responsible for liaising with Finance, Accounting, HR, Legal, Security, and Procurement as needed.
• The Business Operations Coordinator handles invoice payments for multiple show teams, production centers and newsgathering staff; this includes set-up and maintenance of 3rd party vendors and Independent Contractors.
• Reviews and approves expense reports, ensuring proper budget allocations.
• Reviews reports for accurate foreign currency conversion and compliance of company travel policies, US and foreign.
• Partners with budget holders and Finance to build story budgets; tracks cost reports/accruals.
• This role also handles cash advances for field crews prior to deployment and/or during breaking news.
• Also gives guidance on cost savings initiatives.
• The Business Operations Coordinator is responsible for new hire onboarding provisions; partners with Manager of Business Operations and HR to ensure seamless experience for employees; coordinates and manages desk/office moves for new and existing employees.
• Manages Humanity scheduling program for the network, troubleshoots payroll issues for employees and escalates to management when necessary ensuring compliance with company policies and labor laws.
• This role is responsible for providing a full range of business operational support that may include procuring and tracking of global equipment, safety gear, medical supplies and inventory for newsrooms and outbound bureaus/field employees, office supplies and catering if needed.
• The Business Operations Coordinator is also responsible for facilitating passport and visas for US and foreign countries, handling outbound bureau logistics when necessary.
• Participates in special projects and events as assigned by Manager of Business Operations.
• The Business Operations Coordinator may be assigned time sensitive and unfamiliar activities during breaking news.
• These tasks may include travel arrangements, compiling and disseminating information to field teams, ad hoc requests, etc.

The Essentials
• Bachelor's degree or equivalent experience required in a Business Field
• Excellent command of spoken and written English and Spanish is required
• 3-5 years of strong business operations experience
• Proficient with Microsoft Office including Excel
• Proactive: performs well in fast-paced environment and able to react when urgent situations arise (such as breaking news)
• Must show initiative; be self-motivated, a team player with patience is essential
• Demonstrated track record of utilizing strong quantitative and presentation skills, strongly preferred
• Experience working with foreign currency and building budgets
• Solution-oriented, can troubleshoot when issues arise
• Forward thinking; looks for ways to improve efficiency

The Perks
• Paid time off every year to volunteer
• Access to well-being tools, resources, and freebies
• 2018 Best Company for Working Mothers
• 2018 Best Company for Dads
• An in-house learning and development team to help shape and grow your career
• Part of the WarnerMedia family of powerhouse brands

Jobcode: Reference SBJ-r1b4yg-3-149-249-252-42 in your application.