Executive Assistant, Production

Job Description

Overview and Responsibilities

We are seeking a highly experienced Executive Assistant to join CBS Studios. This role will provide full administrative support to the EVP/Head of Production, Director of Production, and Production Manager. Additionally, the Executive Assistant will work with other show production executives as needed.

Responsibilities include, but are not limited to:
• Manage calendars for multiple execs.
• Work with productions, in tandem with execs, to onboard them to the CBS production manual and liaise with them for all production related needs.
• Continue to be aware of policy and production manual changes.
• Serve as internal Point of Contact & external liaison on a show-by-show basis as well as serve internal department needs.
• Source and set up writers' room and assist the start of production offices.
• Locate and lease office and stage spaces for domestic and international series production.
• Maintain and share show folders for every project, on both Box and Scenechronize.
• Coordinate with production execs and department heads to make sure crew have resources and materials they need to work efficiently and effectively.
• Create, update, track and proactively maintain inward and outward-facing production resources and documents.
• Reach out for agency for head of department submissions, and track availabilities on Airtable.
• Create production calendars & production schedules for individual shows.
• Take sole charge of prep & assist with wrap; including uploading any docs handled before the show team starts to Scenechronize.
• Overseeing deliverables. Ensure all required documents are delivered to the Network at wrap.
• Assist with storage and liquidation of show assets at production wrap and ensure delivery requirements are met with the Network.

Basic Qualifications:
• 2+ years experience working as an assistant or coordinator in physical production at a network, studio, and/or production company.
• Proficient experience with Scenechronize, MS Word, and Excel.

Additional Qualifications:
• Ability to communicate effectively, clearly, and tactfully with persons at all levels inside and outside of the company, in person, via email, on phone/text, etc.
• Experience utilizing Box, Assethub, and Airtable.
• Always represents the executive and the company in the highest regard and most professional manner.
• Ability to organize, schedule and plan effectively.
• Ability to follow-up on tasks and information with detailed accuracy and speed.
• Nimble, creative, problem-solver who can handle sensitive, timely, or complicated tasks without getting flustered.
• Curiosity about working and growing in physical production.

ADDITIONAL INFORMATION

Hiring Salary Range: $45,000.00 - 55,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education.

Paramount is an equal opportunity employer (EOE) including disability/vet.

Jobcode: Reference SBJ-rep3j1-3-144-4-127-42 in your application.