Associate Director, Events & Conferences

Job Description

Billboard is hiring an Associate Director of Events & Conferences to join the NY or LA-based team. Billboard is the world's most influential music media brand reaching key executives and tastemakers in and around the music business through Billboard Magazine and millions of music fans through Billboard.com and Billboard Events.

The Associate Director will organize and produce signature events for Billboard and events surrounding the brand's key consumer and industry cultural moments. This position will work to develop the overall event experience and production budgets and handle logistics from start to finish for each event across the Live Media/Billboard Events calendar.

In this role, you must be resourceful, a creative thinker, and an experienced event marketing professional. You must have strong hands-on experience planning and executing events in various formats, including consumer-facing, industry summits and forums, and privately sponsored events.

The position requires superior organization, negotiation, writing, and communication skills, as well as managing resources and budgets effectively and creatively. This position reports to the Vice President, Events & Conferences.

Responsibilities:
• Consistently research new venues, event trends, and event vendors; build upon an arsenal of valuable event vendors and contacts as resources
• Budget creation support, submission, and reconciliation with Finance teams
• Set, communicate, and maintain timelines and priorities on event programs
• Manage all internal documents and file system
• Liaise with the design team to create and implement all look and feel; coordinate all on-site event design elements
• Liaise with PR and internal teams to handle invitation correspondence, guest registration, and guest ticketing on platforms such as Ticketmaster, Axs, TIXR, and Ticketweb.
• Manage guest communications, email distributions in relation to events, and event website management
• Assist in the development of branded sponsor integrations, including proprietary events from concept to execution, including venue sourcing, catering, and other specialty elements.
• Manage cross-functional communication with internal stakeholders from editing, sales, marketing, photo/video, finance, and legal.
• Manage event Run-of-Show and staff communication.
• Provide post-event analysis, budget recaps, internal and client feedback and incorporate learning into future event plans
• Track year-over-year data for the Billboard Events team

Requirements:
• 5-7 years relevant experience, preferably containing a mix of PR, communications, ticketing, and Event Production
• Skilled in project management
• Knowledge of ticketing platforms such as Tixr, Ticketmaster, AXS, Ticketweb
• Knowledge of web platforms such as Swoogo, zkipster, Jotform, Salesforce
• Knowledge of KPIs and marketing techniques for event management
• Outstanding communication and negotiation ability
• Excellent organizational skills and ability to problem solve
• Customer service orientation
• Travel required

Typical range: 80K-95k

Factors that could be used to determine your actual salary may include your specific skills, years of experience and comparison to current employees already in this role. The typical candidate is hired below midpoint of the range. The total compensation package for this position will also include other elements, a full range of medical, financial, and/or other benefits including 401(k) eligibility and paid time off benefits. PMC is committed to the health and wellness of our employees. As part of our company-wide rollout of PMC's paid healthcare plan, for this role the company pays 100% of the monthly health, dental and vision plan premiums for the employee and their family. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If you have more or less experience than specified on this job posting, please apply and list your salary expectations.

If hired, employee will be in an ''at-will position'' and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors).

About Billboard:

Billboard is the world's most influential music media brand reaching key executives and tastemakers in and around the music business through Billboard Magazine and millions of music fans through Billboard.com and Billboard Events. The Billboard brand is built on its exclusive charts and unrivaled reporting on the latest news, issues and trends across all genres of music. Billboard receives hundreds of millions of brand impressions daily through many strategic relationships with major companies across various industries. These relationships leverage Billboard's brand recognition, proprietary chart data and information resources to develop products, live events and print, television, radio, digital and mobile platforms. In addition to North America, Billboard operates businesses in Brazil, Greece, Japan, Korea and Russia

About Penske Media Corporation  

Penske Media Corporation (PMC) is a leading global media and information services company whose award-winning content attracts a passionate monthly audience of over 300 million globally. Since 2004, PMC has been a pioneer in digital media, reaching viewers on all screens across its ever-growing constellation of iconic brands. PMC is committed to fostering a working environment that is inclusive, diverse, and responsible. We value a work culture built on all backgrounds, voices, and experiences. Our greatest wins have stemmed from collaboration, teamwork, and information sharing across our company and brands. PMC's journalists and content creators deliver daily the most comprehensive news and information, unequaled in ambition, depth, and courage. In addition, PMC owns several vital cultural events such as SXSW, LA3C, Life is Beautiful, Latin Music Week and ATX Television Festival. Headquartered in New York and Los Angeles with additional offices in 14 countries worldwide, PMC believes companies should not only be profitable but also forces for good. For more information on the company, please visit www.PMC.com

Jobcode: Reference SBJ-dyq270-3-141-40-192-42 in your application.