Legal Coordinator

Job Description

Legal Coordinator

Job Purpose

This position is a member of the team responsible for legal services to the entire Arizona Diamondbacks organization. This position is for non-attorney applicants only.

Primary (Essential) Duties
• Primary support for all members of the Legal Department (including multiple attorneys, a risk manager, and interns).
• Liaise with internal departments on contractual matters.
• Initial review and tracking of third-party Certificates of Insurance.
• Track all Legal Department finances and budget (including law firm billings, vendor invoices, and department expenses).
• Project tracking and document management (using NetDocuments platform).
• Signature and contract management (using DocuSign and Ironclad platforms).
• Track Continuing Legal Education requirements for VP & General Counsel and Associate General Counsel.
• Take notes and prepare Minutes from meetings.
• Calendar management for the Legal Department.

Knowledge, Skills and/or Abilities
• Exceptional organizational skills and attention to detail.
• Excellent interpersonal, verbal, and written communications skills.
• Ability to work in a fast-paced, high-volume environment.
• Familiarity with legal terminology and documentation.
• Ability to collaborate on projects with multiple departments and contacts.
• High level of integrity, discretion, and professionalism in dealing with senior professionals inside and outside the company.
• Possess a client-service oriented mentality.
• Multi-task and manage time effectively.
• Proficient in Microsoft Office Suite, including Outlook, Word, Adobe, Excel. And PowerPoint.
• Knowledge of DocuSign, Ironclad, and NetDocuments a plus.
• Bilingual (Spanish preferred) a plus, but not required.
• Familiarity with the Arizona Diamondbacks.
• Knowledge of baseball and Arizona Diamondbacks history

Experience/Education Requirements
• Minimum 2-3 years of experience working for a law firm, preferably in a corporate or transactional setting.
• Bachelor's Degree preferred.
• Notary or willingness to become one.
• Previous experience with a professional sports team or in the entertainment industry a plus.

Working Conditions and Physical Demands

While performing the duties of this job, the employee must be able to:
• Work flexible hours, including nights, weekends, and holidays.
• Ability to lift items weighing 25 pounds or more.
• Subject to reaching, twisting, and kneeling to perform the essential functions of the job.

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Jobcode: Reference SBJ-gx265q-3-22-223-160-42 in your application.