Coordinator, Event Services

Job Description

Coordinator, Event Services

Job Purpose

The primary focus of this position is to manage the day-to-day operations of various activations and setups throughout the ballpark on D-backs game days, D-backs internal events, and Concerts. This role also manages stadium room reservations year-round.

Primary (Essential) Duties:

Daily
• Book and manage daily room reservation requests around the ballpark.
• Create and distribute setup sheets for all home games and internal events.
• Work with all departments to streamline event needs and stadium details.
• Manage and assign all tabling locations around the concourse for all D-backs games.
• Organize on-site parking arrangements, including buses, and street closures.
• Partner with Turf & Grounds department to book all on-field usage and set-ups for internal departments and external groups.
• Weekly
• Conduct Homestand prep meetings with all necessary stakeholders.
• Coordinate pre-game giveaway distribution along with pre or post-game flyer/sample distribution.
• Create and distribute informational one-sheets detailing set-up and staffing requirements for special events to appropriate parties.
• Coordinate staffing needs for special events.
• Prepare and distribute information received from Facility Ops, Game Ops, Corporate Partners, Community, Group Sales, Suite Sales, Promotions, etc. on Event Setup Sheets.
• Conduct a post-event walkthrough to ensure all items have been removed and stored properly.

Monthly
• Order equipment for events as needed.
• Work with game operations and group sales staff to determine logistical aspects for all group sales events.
• Submit event permits as needed.
• Keep the internal event calendar up to date.

Annually
• Attend forklift certification classes.
• Attend CPR certification classes.
• Participate in pre-season informational and planning meetings with all departments.
• Conduct off-season debriefs with all departments.

Special Events
• Fireworks (post-game) per annual schedule provided by Marketing.
• VIP activations for concerts
• Pre-game Yoga on the Field, Play Catch on the Field, Large National Anthems, Performances of the game

Budget Responsibilities
• Develop event estimates as needed.
• Settle all event events promptly.
• Helps develop the Event Services segment of the Guest Services annual budget.

Knowledge, Skills and/or Abilities
• Exhibits a strong work ethic and excellent follow-through.
• Be able to handle time-sensitive requests/changes, in a fast-paced high-pressure situations.
• Exhibit strong decision-making skills.
• A professional, friendly, and outgoing personality.
• A flexible schedule with the ability to work evenings, weekends, and holidays.

Experience/Education Requirements
• 2-3 years of event management experience preferred
• A bachelor's degree
• Proficient in computer skills (knowledge in Excel, Word, Access, and PowerPoint)

Working Conditions and Physical Demands

While performing the duties of this job, the employee must be able to:
• Lift 25 pounds.
• Lift 50 pounds with assistance.

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Jobcode: Reference SBJ-ree7v8-18-119-115-233-42 in your application.