Touring Assistant - Global Touring

Job Description

Position Summary:

A Brief Overview

The Tour Assistant will be responsible for supporting the touring department and it's executives by appropriately routing phone calls, logging messages, managing correspondence, and various administrative duties associated with coordinating meetings, expense reports, and filing. Additionally, the Tour Assistant will be responsible for obtaining show avails and venue holds, developing a venue and artist hold log, tour contact sheets, and scaling maps at various venues for each tour.

What you will do
• Administrative duties include: answer phones, create phone logs, assist department executives with message routing, drafting tour memos and other miscellaneous correspondence, maintain contact lists, organize routine tour meetings, develop meeting agendas, and meeting correspondence.
• Manage office systems in the touring department including creating filing systems for tour memos and contracts, ordering office supplies as needed, maintaining copy and fax systems, completing AMEX reports for touring personnel, and completing weekly payroll for touring staff.
• Tour related responsibilities include: collecting avails/holds for tour dates and venues, develop an avail and hold log for all pending tours, placing holds directly with venue includes negotiation as needed, develop tour contact sheets for distribution, maintain database of venue information, update venue rent grids.
• Create scaling maps for venues: create colored venue specific scaling maps for each tour.
• Responsible for internal booking database maintenance, assist with building tours, upload settlements and route appropriate approvals.
• Research & Reporting: research historical tour data, pull Soundscan/BDS reports as needed, Trade Reporting: report box office information to Pollstar, Billboard, and other public databases for all tours.

Education Qualifications
• High School Diploma or its equivalency (BA/BS Degree Preferred) In Accounting/Finance, Legal, Logistics, or related area preferred

Experience Qualifications
• 0-2 years Of related work experience

Skills and Abilities
• Previous administrative assistant experience with a proven ability to build and maintain client relationships
• Well-mannered with excellent customer service skills
• Highly organized with a fine attention to detail
• Must be proficient in Microsoft Office () with ability to develop reporting in Excel and excellent typing skills
• An ability to take initiative with a desire to grow within the department
• A positive attitude with a team player mentality
• Available to work nights, weekends, and holidays as touring schedules permit
• Knowledgeable about the music industry

Qualifications (ALL)
• High School Diploma or its equivalency (BA/BS Degree Preferred) In Accounting/Finance, Legal, Logistics, or related area preferred
• 0-2 years Of related work experience
• Previous administrative assistant experience with a proven ability to build and maintain client relationships
• Well-mannered with excellent customer service skills
• Highly organized with a fine attention to detail
• Must be proficient in Microsoft Office () with ability to develop reporting in Excel and excellent typing skills
• An ability to take initiative with a desire to grow within the department
• A positive attitude with a team player mentality
• Available to work nights, weekends, and holidays as touring schedules permit
• Knowledgeable about the music industry

Pay Scale: $17.00-$25.00

Jobcode: Reference SBJ-j6588b-3-144-13-165-42 in your application.