Office Coordinator

Job Description

Role definition
This role involves liaising with employees and suppliers, to ensure that the office in Prague is coordinated in an efficient and effective manner. The Office Coordinator is accountable for providing an efficient, well maintained, agile office environment with the ability to change with the needs of the business.

Responsibilities
• In charge with all office space related tasks, required office space, parking facilities
• Liaising with the building owner for any problems related to the company's location (air conditioner issues, office access, elevators etc)
• Cooperate with the Security Team in regards maintenance of the office security system.
• Ensuring the efficient use of utilities (eg water supply, electricity) in the office and reviewing the monthly invoices issued by the utilities providers
• Suggesting improvements of the workflow to maximize the efficiency of the operational activities.
• Scheduling the annual Health & Safety training as required by the Labor legislation in force and making sure that all employees are taking the test.
• Ensuring onboarding of new employees and supplying them with access cards, mobile phone.
• In charge with the logistics of internal workshops / team events / celebrating events (Christmas, Women's Day etc)
• Maintaining liaison with the car service / car fleet and making sure that company car related documents/ insurances are valid.

Support for Finance Dept:
• Preparing PO's related to real estate costs
• Preparing fixed assets and inventory items reports
• Preparing the annual budget concerning administrative activities for areas of responsibility and making sure that budgets are adequately spent in a cost-efficient manner
• Ensuring off-site archiving of documents observing the security and required keeping period
• Providing support during internal/external audit depending on requirements

Skills required:
• Problem-solving and basic troubleshooting skills
• Great customer service and interpersonal skills
• Friendly, service-oriented personality
• Strong organisational and finance skills with attention to detail.
• Strong written and verbal communication skills in English and in local language

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

Jobcode: Reference SBJ-d8wqwq-3-142-197-111-42 in your application.