Festival Coordinator, Marketing

Job Description

POSITION OVERVIEW

The Festival Coordinator, Marketing is charged with providing project support and coordination to support the Marketing team in a variety of capacities. The Coordinator may be assigned tasks supporting the production of branded environmental graphics or marketing initiatives promoting the Sundance Film Festival.

Working closely under the direction of the Associate Director, Marketing, the Festival Coordinator, Marketing supports Sundance Institute’s commitment to welcome new audiences to join us in celebrating independent storytelling at the 2025 Sundance Film Festival.

This temporary position works full time from Wednesday, November 6, 2024 or Monday, November 11, 2024 through Friday, January 24, 2025 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Park City, UT office location in order to work onsite in a hybrid capacity throughout its employment. A total of three (3) roles are available.

Top priorities include but are not limited to…
• Facilitating planning with the Marketing strategy lead, Creative Director, internal departments and venue contacts to identify project needs.
• Creating and maintaining timelines for design, installation, delivery, and break down for assigned elements, ensuring on-time execution.
• Routing design assets to Marketing leadership and internal departments for approval.
• Working with print vendors to develop estimates, align on specifications, deliver files, and coordinate shipping and receiving details.
• Organizing files and archiving all artwork files, as well as receiving materials from the printers, taking inventories, and storing all materials in the warehouse.
• Tracking and updating the relevant project budget, including reviewing invoices for accuracy, obtaining approvals, and submitting to the Budget Manager for timely payment.
• Writing a comprehensive post-Festival wrap report.
• Working closely with the relevant point of contact to establish deadlines and coordinate the work schedule of graphic designers for various creative deliverables that support Festival events, corporate sponsorship activation, and ticketing.
• Providing administrative and project support to the team.

You have the following direct or transferable skill sets:
• Legal authorization to work in the United States.
• 2 years marketing or related experience.
• Experience in large format printing.
• Outstanding verbal, written, and interpersonal communication skills to work effectively with a variety of people.
• Excellent organizational skills and the ability to prioritize.
• Detail oriented, with the ability to audit work to avoid mistakes, and perform tasks accurately.
• Working knowledge of databases along with proficiency in Google Products.
• Knowledge of Graphic Design, Wayfinding, Typography, and printed materials preferred.

You will be successful in this role if you...
• Communicate clearly with internal and external stakeholders of varying levels and positions.
• Effectively prioritize and coordinate projects, keeping things organized to meet deadlines and adhere to set timelines.
• Effectively contribute to the overall success of the team through support and collaboration.

In addition to an hourly pay of $20.32, this position is eligible for benefits & perks, highlights include:
• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits (varies each year)

Jobcode: Reference SBJ-gp6b30-3-14-251-79-42 in your application.