Legal Coordinator

Job Description

We are looking for a full-time Legal Coordinator that will lead the continuous improvement of the Legal Department operations through problem solving, strategic planning, and project management. The ideal candidate will be a hard-working, reliable individual able to undertake a variety of legal and publishing tasks. The position will lead and support our Legal Departments efforts to drive efficiencies and improve the Legal team. This position reports to the Chief Legal Officer. Experience in the publishing, operations, and entertainment industry is a plus.

Key Responsibilities:

1. Administrative support

a. Provide general administrative support to the legal team and legal operations manager, including:

i. Scheduling meetings, and managing calendars

ii. Organizing and facilitating legal documents for signature

iii. Assist with drafting and reviewing contracts, legal correspondence, and legal reports

iv. Act as a point of contact for legal inquiries, ensuring timely and accurate responses

v. Facilitate communication between internal and external teams, including law firms, and talent representatives, to improve workflow coordination

2. Process Coordination

a. Support legal operations manager to maintain legal department processes, including contract management, legal requests, legal document storage, and contract expiration tracking & deal compliance

b. Assist with the organization and documentation of standard legal operating procedures

3. Legal Project Support

a. Coordinate and support legal team with legal projects, track progress, timelines and deliverables

b. Collaborate with various internal departments (finance, HR, creative teams) to ensure legal projects meet organizational objectives

4. Legal Systems & Technology

a. Maintain legal platforms (i.e. rights management, project management, and document management systems.)

i. Assist with entering contracts into rights management system, arrange for signature, track execution

ii. Maintain contract/deal entry to account for amendments, extensions, etc.

iii. Complete data entry, report generation, and maintenance of legal databases and systems

5. Compliance & Legal Tracking

a. Assist in ensuring legal compliance by maintaining records, contracts, and other legal documentation

b. Help maintain compliance with entertainment guilds, unions, publishing and entertainment rights organizations

c. Assist with the tracking and collection of chain of title, and conditions precedent documentation to ensure rights are properly secured before production, publication or distribution

d. Track legal department KPIs and assist with generating reports and analytics

Minimum Requirements:

· Five years of contract and intellectual property rights management experience.

· 3 years legal operations or business affairs role, preferably in entertainment, media or publishing.

· 4-year degree and/or Legal Assistant experience.

· Excellent verbal, written communication, and interpersonal skills.

· Experience in Salesforce, Airtable, contract and project management software a plus.

· Ability to effectively present information in one on one and group situations to key stakeholders, executives, external partners, and other employees of the organization.

Jobcode: Reference SBJ-wp4xz2-18-222-111-205-42 in your application.