Manager, Logistics

Job Description

Job Description
The Manager, Logistics is crucial in shaping both internal and external production plans for Tentpoles and Specials, with a particular emphasis on on-site logistics. Collaborating closely with the Production Manager, this role assists in creating the budget from the initial concept of the show through to its final deliverables.
Qualifications
Basic Requirements:
• Leads the search for appropriate locations for Tentpoles and Specials based on requirements set by Production Lead and Production Management.
• Conducts site surveys, prepares agendas, organizes meetings with local vendors and technical crews.
• Supports the location booking process, assessing operational needs, securing necessary permits, and serving as the primary liaison between the production team and venue management.
• Works alongside the Production Manager supplying inputs for creation of the production budget.
• Collaborates closely with Production Manager to navigate operational challenges across all production stages.
• Manages production and technical vendor relationships across O&T and 3rd parties.
• Collaborates with Production Compliance to ensure projects adhere to company standards and legal requirements.
• Manages logistics for load-in, rehearsals, live broadcast when applicable, and load-out, ensuring all equipment and personnel needs are accounted for.
• Coordinates on-site needs, including parking logistics, signage, credentialing, compound setup, security, catering, cleaning, internet connectivity.
• Ensures seamless operations for crew, talent, and equipment, managing the flow of logistics throughout the event to maintain efficiency and minimize disruptions.
• Works closely with the technical department, coordinating last-minute adjustments as needed.
• Troubleshoots any on-site issues related to logistics, security, and general operations, quickly resolving problems to minimize disruptions.
• Facilitates communication between various departments (production, technical, operations, and talent) to ensure seamless coordination on rehearsals and event day.
• Selects and engages on-location support, including assistants, runners, clean-up crews, credentialing staff, catering personnel, and parking attendants, as needed.
• Ensures compliance with health, safety, and security requirements, and supports EHS in conducting risk assessments.
• Creates and distributes daily call sheets, schedules, transportation details, and event updates to ensure smooth operations.
• Leads daily on-site wrap meetings to review progress and address any issues.
• Coordinates post-event operations, including site breakdown, securing equipment, and ensuring the location is returned in good condition.
• Cultivate a collaborative work environment that fosters innovation and professional growth.

Desired Characteristics:
• Bachelor's degree in film/TV production, Operations, Engineering, or related field preferred.
• Operational experience in large scale media environment (Broadcast, TV, News and information, Live Entertainment); or an equivalent combination of education and experience preferred.
• A minimum of three years experience in production environment.
• Must be bilingual in English and Spanish, with excellence writing and grammar.
• Willingness to work flexible hours including early mornings, late and/or last-minute scheduling changes in a 24/7 production work environment.
• Proficient in Microsoft Word, Excel, Outlook, Power Point, Visio, MS Project and other related tools.
Additional Requirements:
• This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

Jobcode: Reference SBJ-12v7om-3-17-164-220-42 in your application.