Administrative Coordinator

Job Description

Responsibilities

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

The Administrative Coordinator is responsible for supporting the Universal Studio Legal Affairs team within the NBCUniversal Law Department. This role is based in Universal City, California. The position will require a broad set of administrative skills. The ideal candidate will be professional, highly energetic and personable with a superior attention to detail.

Responsibilities
• Arrange and schedule numerous meetings involving executives at all levels; maintain and update calendar; develop and maintain relationships with executive assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings.
• Answer phones professionally, and take messages as required.
• Maintain strict confidentiality and professionalism along with a positive attitude.
• Coordinate staff meetings, conferences and client meetings as necessary.
• Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups).
• File, track, and locate relevant agreements in company's document management systems.
• Prepare and process corporate and p-card expense reports and reconciliations in accordance with Company policy guidelines; process outside counsel invoices.
• Prepare for presentations as directed, including preparation of both electronic and hard copy files; coordinate audio/visual needs for critical meetings.
• Arrange travel and all accommodations including comprehensive and detailed itineraries. Process travel expenses and reimbursements and keep accurate and timely expense account records.
• Handle general office and administrative tasks, including the ordering of miscellaneous supplies, assisting other members of the department, and providing backup for co-workers.
• Manage administrative and coordination aspects of special projects as designated including planning and organizing internal events.
• Conduct Internet and other research as needed.

Qualifications

Basic Requirements:
• 1+ year of experience working in a corporate environment.
• College degree and/or equivalent work experience required.
• Expertise in Microsoft programs including Outlook, Word, PowerPoint, and Excel.
• Knowledge of Adobe Photoshop or similar design software.
• Demonstrated interest in media industry or legal field.

Desired Characteristics:
• Superior organizational, problem-solving, and administrative skills, with the ability to multitask and prioritize work, as demonstrated by previous corporate office experience.
• Knowledge of and experience with DocuSign.
• Previous experience performing administrative assistant responsibilities in a fast-paced environment.
• Excellent interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with other executive assistants and individuals across the company.
• Excellent attention to detail and willingness to take initiative; problem-solver and self-starter who is organized and able to work without close supervision.
• Demonstrated ability to assume greater responsibility as circumstances dictate.
• Demonstrated ability to be flexible in a rapidly changing business environment.

Additional Requirements:
• Must be willing to work in Universal City, CA
• Must have unrestricted work authorization to work in the United States
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $70,000.

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing [email protected].
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Jobcode: Reference SBJ-gxee1z-18-118-1-232-42 in your application.