Tour Coordinator

Job Description

Company: Live Nation

Department: VIP Nation International

Location: Farringdon, London with hybrid working

Reports to: Vice President VIP Nation International

Working Hours: Permanent, full-time. Some evening and weekend work may be required if attendance is needed at shows - including some national and international travel.

Role Description

Working within VIP Nation International you will be assisting the team in overseeing all aspects of the business supporting the team needs in delivering and planning events. In this role you will be involved with all aspects of touring logistics and fulfilment. You will be working alongside the event organisers to enhance the fan experience and generate revenue for the artist or rights holder.

As Tour co-ordintor, you utilise data to frame tour wide pricing strategies, and are confident making decisions in a fast-paced environment. You will develop reporting and database expertise alongside pricing analysts and ticketing teams to support our global promoters.

What it's like to work in the Team
Our team is made up of a diverse group of individuals, but we all share the same passion for putting our employees first. We have a fun atmosphere within the team, which helps us maintain an open, approachable department, which can partner and build genuinely authentic and valuable relationships with our employees and leaders. We are committed to working as a team and so support each other to achieve wins together.

Who you are

Competencies / Skills / Knowledge / Experience
• Excellent verbal communication skills
• Experienced in the fulfilment of VIP activity across international tours
• The ability to accurately manage budgets to deadline
• The candidate should have previous experience in writing and delivering briefings to an appropriate standard
• Proficiency in Microsoft applications especially Excel/PowerPoint is essential.
• Analytical and problem-solving skills with the ability to interpret and analyse data to find trends
• Strong organisational skills and a proven ability to multi-task, prioritise, manage task and work under pressure.
• Ability to liaise directly with tour directors and tour managers/agents and Internal touring team
• Good command of written English
• Previous experience in an admin heavy role is desirable
• Additional languages are desirable

Behaviours

The following attributes determine how the role will be carried out and are required to be a success
• Proactive and demonstrates Initiative
• Organised and deadline focused
• Self-motivated and takes ownership for personal and technical development
• Adaptability in any given situation
• Commitment and willingness to learn

What the role includes
• Oversee the development of VIP Budgets for all International tour proposals
• Assist the VP with the creation of VIP Proposals including package contents and pricing
• Co-ordinate local VIP party offers and track associated costs across EU/UK
• To collate previous tour data for analysing purposes and aid with presentations as needed
• Track and manage the status of all VIP Proposals and update where required
• Collate all financial data for pipeline tours
• Coordinate with the relevant Event Manager and place insurance
• Work with all departments to create Tour Overviews
• Create forecasts based on current sales and hand over to the finance department to report monthly
• Coordinate communications across departments
• Dairy management for VP and schedule team meetings where required
• Submit and process monthly expenses submission for VP

The Company

APPLICATION DEADLINE: 21st AUGUST 2024. We reserve the right to close applications at an y time.

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Jobcode: Reference SBJ-dyz8w0-3-145-109-231-42 in your application.