Legal Coordinator

Job Description

WHO ARE YOU?

Do you enjoy music? Do you excel at legal coordination? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for music & culture and a love of the legal space. Is this you? Read on…

THE ROLE

Insomniac Events is seeking an experienced and enthusiastic Legal Coordinator to support the legal division. This role reports to the VP, Business & Legal Affairs. This is not a remote position and is full time in office.

RESPONSIBILITIES
• Coordinate and update lists of vendors across all festivals and concerts and provide the legal department with continuing lists of vendor contracts to draft
• Gather and update lists of performing artists across all festivals, concerts, and clubs
• Track vendor agreement statuses and follow up with vendors for (i) signed agreements, and (ii) certificates of insurance
• Review vendor certificates of insurance to ensure that they (i) comply with legal department/agreement requirements, and (ii) that the coverage dates are current for the respective show being contracted
• Track artist agreement statuses and follow up with agency teams for signed agreements and certificates of insurance that are current for the respective show being contracted.
• Send out TULIP applications for artists without current coverage and ensure that they apply and pay for coverage before shows
• Review returned signed agreements and note to the legal department any changes between it and the original agreement sent over
• Track, review and approve certificates of insurance for talent media teams
• Track all other relevant agreements, including without limitation co-promotion agreements, sponsorship agreements, non-disclosure agreements and venue agreements, and follow up for and ensure agreement compliance with their corresponding third-party certificates of insurance
• Organize all returned agreements (including artist performance agreements and their corresponding tax documents) into the legal department's contract storage system
• Submit completed artist performance agreements and tax documents to club's accountant for timely payment, as well as submitting late-returned festival and concert artist performance agreements and tax documents to Insomniac accounting for payment
• Manage the legal department's contract storage system
• Help train and onboarding various team members when needed
• Other special projects and tasks as assigned as needed
• Some travel may be required (economy)

QUALIFICATIONS
• Bachelor's degree in a related field
• 3+ years of experience, preferably in administrative roles
• Proven ability to work independently while effectively supporting and collaborating with cross-functional teams
• Strong analytical skills and a solutions-oriented approach to addressing challenges
• Strong organizational and administrative skills
• Practical and sound judgment even in ambiguous situations
• Proficient user of Microsoft suite
• Must have clean criminal and driving record, valid driver's license, passport, and car insurance
• Team player, problem solver, adapter
• Proficient user in Microsoft Office products
• Experience with contract management software, such as Ironclad, preferred but not required

WORK ENVIRONMENT
• Must be able to tolerate loud noise levels & busy environments
• Must be willing to work in drastic temperature climates when onsite at our events
• Must be willing to travel to work during evening and weekend hours, as required, to meet deadlines

Applicants for employment in the US must possess work authorization, which does not require sponsorship by Insomniac for a visa.

PAY RATE HOURLY RANGE: $25.00 - $31.00 USD

Jobcode: Reference SBJ-rv0yb0-18-225-175-108-42 in your application.