Clubs - Special Events Coordinator

Job Description

WHO ARE YOU?

Are you an ambitious individual who loves to work with others? Are you the type of person who knows what it takes to put together a truly amazing special event? Then you're in luck! We are looking for a highly motivated self-starter with a love of the special events space.

Insomniac Clubs are focused on creating a best-in-class experience for our Headliners. Our expanding roster of club partners includes some of the world's top venues, delivering performances from globally renowned DJs backed by top-notch sound and visuals. The diverse calendar of events celebrates the electronic dance music community and culture, offering an endless range of experiences. Insomniac Clubs includes venues such as Exchange, Academy LA, Avalon, Time Nightclub, Nova SD and Bloom.

THE ROLE

Insomniac Clubs is looking for a highly motivated individual to join the Special Events Department. This is an exciting demanding role with a strong career and upside potential for the right candidate. The events are wide ranging, including film shoots, award shows, fashion shows, corporate events, concerts, and social events. We are looking for someone who thrives in a fast paced environment and is extremely organized with a high attention to details. This is a hybrid role with working locations in Costa Mesa and Los Angeles, California.

RESPONSIBILITIES
• Event production and planning on all levels: initial inquiries, invoicing and deposits, permitting/approvals, collecting insurance and working directly with rental and catering companies.
• Site visits with prospective location scouts and clients
• On site coordination for all events and film shoots
• Liaise between client and internal teams throughout all events
• Administrative duties including maintaining company calendar, answering calls and keeping contacts up to date.
• Researching prospective clients and companies as directed by the Director of Special Events
• Maintain client relationships and represent as point of contact when needed
• Ensure all vendors are set up and payments are processed accordingly
• Coordinate all operational set- up and break down of events
• Maintain files in proper order before, during and after the special event orders have been distributed
• Special projects and initiatives assigned as needed

QUALIFICATIONS
• Must be over 21 years old as our venues are 21+
• Bachelor's degree
• 2+ years experience in entertainment/live events industry preferred
• Proven ability to multitask and to coordinate cross-functional projects
• Must be prepared to work some nights and weekends
• Strong foundational knowledge of event planning, hospitality and entertainment industry
• Strong drive and positive attitude with a passion to work in the events industry
• Impeccable time management
• Excellent communication skills

WORK ENVIRONMENT
• This is a hybrid role with working locations in Costa Mesa and Los Angeles, California. Must be comfortable commuting between clubs.
• Must be able to tolerate loud noise levels & busy environments in dynamic work locations
• May work in drastic temperature climates while on site at events
• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines

Applicants for employment in the US must possess work authorization, which does not require sponsorship by Insomniac for a visa.

BENEFITS
• Medical, Dental and Vision Insurance
• Paid Time Off
• Guest List Allotments
• Merch Discounts

Hiring Salary Range: $67,000.00 - $73,000.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid.

Jobcode: Reference SBJ-gxjxzo-3-149-214-60-42 in your application.