Senior Project Manager (Special Events)

Job Description

MISSION STATEMENT:

Cullman Parks, Recreation, & Sports Tourism is dedicated to improving quality of life through exceptional parks, facilities, events, and recreational opportunities for all.

PERFORMANCE RESPONSIBILITIES:

• Plans, coordinates, and executes city-wide special events and festivals, managing all aspects from conception to completion including timeline development, budgeting, and post-event evaluation.
• Develops and maintains relationships with vendors, suppliers, and community partners to ensure successful event execution.
• Creates detailed event plans including site maps, timelines, vendor layouts, and emergency response procedures.
• Manages event budgets, including cost projections, expense tracking, and reconciliation.
• Coordinates with marketing team to develop promotional strategies and materials for events.
• Oversees event staff and volunteers, providing training, scheduling, and day-of-event management.
• Ensures compliance with all relevant permits, licenses, and insurance requirements for events.
• Develops and implements risk management strategies for all events, including safety protocols and emergency response plans.
• Creates and maintains comprehensive event documentation, including procedures, contacts, and best practices.
• Evaluates event success through data collection, attendee feedback, and post-event analysis.
• Researches industry trends and best practices to continuously improve event quality and attendance.
• Coordinates with city departments (Police, Fire, Public Works) for necessary event support and services.
• Works closely with sponsorship team to fulfill sponsor commitments during events.
• Manages event equipment inventory, maintenance, and storage.
• Acts as a team member with other Parks and Recreation staff, embracing and supporting the vision and mission of the CPRST Board of Directors and the City of Cullman.
• Works a flexible schedule including evenings, weekends, and holidays as required by event schedule.
• Works a minimum of 40 hours per week.
• Performs other duties as assigned by supervisors.
  

ESSENTIAL SKILLS:

• Strong organizational and project management abilities
• Excellent interpersonal and communication skills
• Proven ability to manage multiple projects simultaneously
• Experience with event planning software and technological tools
• Strong problem-solving abilities and attention to detail
• Ability to work effectively under pressure in a fast-paced environment
• Leadership experience in managing teams and volunteers

Jobcode: Reference SBJ-gw635n-3-143-203-21-42 in your application.